Registrar: Utah Museum of Fine Arts, University of Utah

Job Posting for Utah Museum of Fine Arts

Job Title: UMFA Registrar
Open: 08/03/2016 (open until filled)

Job Type: Full Time / Benefited

Job Summary:

The Utah Museum of Fine Arts is located on the campus of the University of Utah and offers visitors the opportunity to explore over 5,000 years of human creativity with a collection of over 20,000 objects and art works from classic Greek and Roman antiquities to cutting-edge, contemporary art. Founded in 1914, the UMFA is the state of Utah’s art museum, creating exhibitions and programs that serve a wide array of audiences. The UMFA is housed in the award-winning Marcia and John Price Museum Building.

The Registrar is required to develop and implement procedures and practices related to the documentation and cataloging of objects belonging to or on loan to the UMFA. The incumbent will actively pursue and incorporate the best professional practices to improve the standards of documentation, administration, and protection of museum objects. Duties include, but are not limited to, the completion and orderly maintenance of forms, legal documents, computerized records, manual records, and their retrieval systems. Records and retrieval systems are associated with the acquisition, accessioning, deaccessioning, cataloguing, loan, packing, shipping, and insurance of museum owned and borrowed objects.

Job Responsibilities:

Accessioning: As assigned he/she oversees the completion of tasks necessary for the processing of objects in discrete accession groups into the Museum’s collection. Tasks include adding information to the data management system (DMS), completion of forms, correspondence, and overseeing the completion of related tasks by other members of the department. 7%

Deaccessioning: As assigned he/she oversees the completion of tasks related to the deaccessioning of objects from the UMFA’s collection. Tasks include updating documentation and the completion of steps necessary for the sale or transfer of museum property. 1%

Loans: The Registrar completes tasks necessary for the processing of incoming and outgoing loans, and loaned (traveling) exhibitions. Tasks include management of all information related to loans, preparation of legal forms, correspondence, transportation or shipping arrangements, and helping coordinate condition reporting and packing and unpacking of objects. He/she will also be required to courier museum objects. 35%

Information Management: He/she participates in developing, updating, and maintaining the Museum’s DMS. The Registrar assists in developing information standards. He/she is responsible for the Museum’s physical collection records archive. The Registrar compiles data for catalog descriptions, enters, and updates data in the DMS as assigned. 25%

Moving Objects: His/her duties include the physical handling, moving, packing, and unpacking of museum objects. The Registrar is responsible for the local transportation of objects and for arranging commercial shipping of museum owned and loan objects, including outsourced crating as required. 15%

Supervisory: The Registrar supervises volunteer and part-time staff assigned to projects under his/her direct responsibility. She/he also helps to develop and present training related to registration procedures, shipping, legal responsibilities, and ethical issues related to the ownership of objects by museums. 2%

Collections Access: He/she assists with access to information on museum collections for staff, students, and researchers. 5%
Rights and Reproduction: The Registrar manages and processes requests from the public and staff for images of objects from the museum’s collections. He/she maintains files on copyright status for objects in the museum’s collection. 5%

Administrative: The Registrar recommends procedures and technologies that enhance the effectiveness of the department. He/she participates in developing and implementing procedures, guidelines, policies, and forms. The Registrar participates in strategic planning, the identification of departmental priorities, and the annual budget. He/she is responsible for adhering to Museum and University policies and procedures for the expenditure of funds and for properly documenting purchases. He/she participates in weekly collections/exhibitions department planning and scheduling, staff meetings, exhibition teams, and staff committees as assigned. 5%

Additional Information:

The University of Utah is an Affirmative Action/Equal Opportunity employer and is committed to diversity in its workforce. In compliance with applicable federal and state laws, University of Utah policy of equal employment opportunity prohibits discrimination on the basis of race or ethnicity, religion, color, national origin, sex, age, sexual orientation, gender identity/expression, veteran’s status, status as a qualified person with a disability, or genetic information. Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities, and protected veterans are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
To inquire about this posting, email: or call 801-581-2300. Reasonable accommodations in the application process will be provided to qualified individuals with disabilities. To request an accommodation or for further information about University AA/EO policies, please contact the Office of Equal Opportunity and Affirmative Action, 201 S. Presidents Cr., Rm 135, (801) 581-8365 (V/TDD), email:

The University is a participating employer with Utah Retirement Systems (“URS”). To be eligible for retirement contributions, you must be hired into a benefit-eligible position. Certain new hires are automatically assigned to the URS retirement plan and other employees with prior URS service, may elect to enroll in the URS within 30 days of hire. Regardless of whether they are hired into a benefit-eligible position or not, individuals who previously retired and are receiving monthly retirement benefits from URS must notify the Benefits Department upon hire. Please contact Utah Retirement Systems at (801)366-7770 or (800)695-4877 or the University’s Benefits Department at (801)581-7447 for information.

This position may require the successful completion of a criminal background check and/or drug screen.

To Apply:

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