Museum Registrar/Collections Manager – Clark Atlanta University Art Museum
Department: Clark Atlanta University Art Museum
Reports To: Director CAUAM
The following statements are intended to describe the general nature and level of work to be performed and are not
intended to be construed as an exhaustive list of all responsibilities, duties and skills required of personnel so classified. All
duties listed are essential functions for the position. It is understood that other related duties may be assigned.
General Function (Description):
COLLECTIONS MANAGEMENT
Responsible for intellectual and physical control of permanent art collection and loan objects, including but
not limited to managing accession paperwork, incoming and outgoing loan paperwork, storage and shipping
arrangements; compiles, researches and maintains interpretive information on the permanent collection;
responds to research inquiries and other requests from institutions and the public; responsible for
performing or directing all conservation and preservation activities; manages rights and reproductions to
obtain non-exclusive rights for permanent collection.
Directs or performs all routine object processing, including cataloguing, cleaning, photographing,
condition reporting, labeling and storing object; creating and maintaining documentary records, routine
inspections and reports.
Manages collections management database (EmbARk); develops and maintains protocol, policies and
procedures for use of collections management database as main record system; develops and maintains
consistent data entry practices, structure vocabulary and uses the programs to manage loans and
exhibitions; supervises data entry.
Responsible for overall museum Collections Management Policy, including reviewing, updating and
enhancing existing Collections Management Policy and collaborating with curatorial stuff on balanced
growth of the permanent collection.
Maintains museum quality storage space designed to provide safe housing, reasonable access and
allowing for maximum flexibility; includes long-range planning for future storage needs, maintains
inventory of archival supplies needed for initial storage and continual upgrading of existing storage
conditions.
EXHIBITIONS MANAGEMENT
Supervises installation, de-installation and maintenance of museum’s public exhibition areas;
participates in creating long-term exhibition schedule; manages daily registration, exhibition
preparation and installation schedule; participates in design of exhibitions, including layouts and design
of exhibition furniture such as display cases to ensure appropriate, safe and secure display conditions.
Supervises activities necessary for traveling exhibitions and acts as courier as needed.
Docusign Envelope ID: 1CD4683F08516A4-B5F4186F-4AB0601-BA89F45E–DEADCF7DCA003D93B1BB0A33
Directs or performs all routing incoming and outgoing exhibition object processing, including
cataloguing, cleaning, photographing, condition reporting, labeling and storing object; creating and
maintaining documentary records, routine inspections and reports.
ADMINISTRATIVE ACTIVITIES
Reporting to the director, the Registrar/Collection Manager is a member of the senior management team
and serves as principal advisor to the Director and senior staff on all aspects of collections management
and policy making. Participates in short and long-term strategic planning.
Supervises staff, volunteers and interns as needed. Recruits, trains, and supervises volunteer and paid
staff to carry out the responsibilities of the registrar’s office.
EDUCATION, TRAINING, AND EXPERIENCE
• Master’s degree in an appropriate area of specialization strongly preferred.
• Minimum five years of professional museum work, with progressively responsible museum
experience preferred.
• Experience with collections management database, EmbARk, preferred.
• Major in art or art history preferred.
• Knowledge of museum terminology and programs.
• Knowledge of preservation and restoration principles and techniques.
• Knowledge of examination and evaluation methods for examining condition of art works.
• Skilled in coordinating preservation, restoration and shipping activities.
• Skilled in developing and maintaining documentary information in an organized manner.
• Ability to communicated effectively verbally and in writing.
• Ability to determine work priorities, assign work and ensure proper completions of work
assignments.
Required Documents
1. CV or Resume
2. Cover Letter
3. Names of three recommenders
Clark Atlanta University is an Equal Opportunity/Affirmative Action Employer
Minimum Hiring Standards:
Education
M.A.
Years of Experience 5
Years of Management/Supervisor
Experience
Clark Atlanta University is an Equal Opportunity/Affirmative Action Employer
