Senior Manager of Film – Berkeley Art Museum and Pacific Film Archive (BAMPFA)

Senior Manager of Film (6130U) – #81508

Position Summary

The Senior Manager of Film plays a central role in the successful planning, administration, and execution of BAMPFA’s year-round film program. This position oversees operations of the Barbro Osher Theater and Theater 2, supervising staff who coordinate the smooth presentation of digital and archival film screenings, rehearsals, external rentals, and public programs.

The Senior Manager provides leadership for a diverse team of professional staff, student employees, and technical specialists, balancing artistic, operational, and administrative needs to maintain BAMPFA’s high standards of excellence in film exhibition. This position plays a critical role in cross-departmental collaboration especially with the Operations and Visitor Experience units. Working closely with internal and external stakeholders, the Senior Manager ensures that all film-related activities are well coordinated, fiscally responsible, and aligned with BAMPFA’s mission.

The Senior Manager of Film helps to make BAMPFA a more welcoming place for all audiences. Provides direct supervision to professional and skilled technical employees. Supervises staff to assure accountability and stewardship of campus and BAMPFA resources in compliance with departmental goals and objectives.

Responsibilities

Management & Leadership

• Provides leadership and direction for professional staff, student employees, and technical specialists, fostering a collaborative and high-performing work environment.
• Recruits, trains, schedules, and evaluates staff; addresses workflow, personnel, and performance issues in accordance with university policies and collective bargaining agreements.
• Conducts regular performance reviews and takes appropriate corrective action when necessary.

Supervision

• Directly supervises the Film Coordinator, senior projectionists, theater managers, and usher team.
• Oversees hiring, training, scheduling, and performance management for all theater operations staff.
• Develops and maintains efficient staffing schedules across BAMPFA’s theaters to support year-round programming, rehearsals, and external rentals.
• Ensures all theater staff have proper first aid and emergency training in case of medical emergencies, evacuations, and disruptions.
• Organizes and leads project management of the film team with Asana.

Administration & Fiscal Oversight

• Administers budgets for assigned program areas, ensuring financial accountability and adherence to institutional policies.
• Approves and processes film rental invoices, distributor reports, and guest honoraria in coordination with the Business Office and with the assistance of the Film Coordinator.
• Monitors program expenses and ensures the accuracy of all financial transactions related to film exhibitions and events.

Operational Coordination

• Oversees the readiness and maintenance of the Barbro Osher Theater and Theater 2, ensuring technical excellence and a positive visitor experience.
• Coordinates scheduling for rehearsals and other theater uses.
• Collaborates with Operations, Visitor Experience, and Marketing to ensure smooth day-to-day functioning for special events and regular film programs.
• Serves as an indispensable voice on cross-departmental internal working groups such as the Logistics Monthly meetings, TNew Working Group meetings, Asana Implementation Lead meetings, Disability Access Team meetings, etc.

Campus & Community Engagement

• Serves as liaison to UC Berkeley departments, coordinating film attendance for classes and fostering academic integration of film programs set by curatorial staff.
• Cultivates relationships with campus and community partners to expand outreach and engagement opportunities.
• Manages external theater rentals and partnerships, serving as primary point of contact for outside organizations.
• Strategizes and implements new ways of making our film programs and theaters more accessible to all audiences and improving access for visitors and staff with disabilities.

Development & Grants

• Provides Development staff with data, reports, and program information to support grant applications, fundraising efforts, and donor stewardship.
• Prepares and submits narratives for grant-funded film programs.
• Contributes to the development of project proposals and grant strategies in support of film programming.

Institutional Communications

• Coordinates departmental and publicity meetings to ensure alignment across curatorial, technical, and administrative teams.
• Represents BAMPFA’s film exhibition operations in cross-departmental initiatives and institutional planning.

Required Qualifications

• Knowledge of principles and practices of staff management, including recruitment, training, scheduling, supervision, performance evaluation, and conflict resolution.
• Knowledge of film exhibition practices, including archival and digital projection standards, theater operations, and audience services.
• Knowledge of technical production processes, including audio/visual systems, projection technologies, and rehearsal coordination.
• Skills in leadership and team management across diverse groups of professional staff and student workers.
• Skills in developing efficient workflows and resolving personnel or operational challenges.
• Skills in preparing and monitoring budgets, processing invoices, and ensuring fiscal accountability.
• Skills in coordinating complex schedules across multiple staff groups, theaters, and public programs.
• Skills in organizing and leading production and departmental meetings; producing clear and actionable documentation.
• Skills in maintaining positive working relationships with staff, faculty, vendors, and external partners.
• Skills in written communication, including technical reports, grant narratives, and financial summaries.
• Skills in oral communication, including facilitating meetings, public speaking, and visitor interaction.
• Ability to balance multiple, overlapping priorities in a fast-paced, high-volume exhibition environment.
• Ability to interpret and apply policies, collective bargaining agreements, and institutional procedures consistently and fairly.
• Ability to collaborate effectively with curators, operations, technical staff, and administrators to achieve shared goals.
• Ability to analyze and problem-solve logistical, technical, and personnel issues under time-sensitive conditions.
• Ability to ensure an exceptional visitor experience by maintaining high standards of hospitality and professionalism.
• Ability to cultivate and sustain relationships with campus departments, community organizations, and external partners.
• Ability to use data and attendance metrics to support development, grant reporting, and program evaluation.
• Ability to exercise independent judgment while knowing when to seek input or escalate issues.
• Bachelor’s degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California’s Compensation & Benefits website.

The budgeted annual salary range that the University reasonably expects to pay for this position is $90,000.00 – $95,000.00. Due to compliance with California SB‑1162, BAMPFA will not be able to offer a candidate anything above this posted amount.

This is a full-time (40 hours/week), career position that is eligible for UC Benefits. This is an exempt monthly-paid position. This is not a visa opportunity.

How to Apply (Job #81508)

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