Administrative Support Associate II – Jule Collins Smith Museum, Auburn University

Requisition Number   S1560P

Home Org Name        JCSM Operations Budget

Division Name            Jule Collins Smith Museum

Position Title              Administrative Support Associate II

Job Class Code           DA06B

Appointment Status    Full-time

Limited Term  No

Job Summary

Provides administrative, financial, and general clerical support within an administrative department or program with responsibility for a broad variety of office support duties and tasks.

Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.

Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.

Advises staff, students, administrators, and clients of standard policies or procedures.

Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.

Manipulates and prepares data and other information, databases, or reports using a computer.

May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.

Minimum Education and Experience

Education Level          High school diploma or equivalent

Years of Experience   4

Area of Experience     Clerical and administrative support services

Alternate Minimum Education and Experience (If available)

 Years of Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities: Knowledge of office rules, procedures and operations that require previous training and experience to perform.

Desired Qualifications

Proactive, positive and eager to support two key units at the museum, Communications & External Relations and Education, Engagement & Learning. Experience with project management, excel, and data analysis a plus.

Posting Detail Information

Salary Grade   28

Salary Range   $30,160 – $37,200

Job Category   Administrative

Working Hours if Non-Traditional: on occasion, an evening, weekend, or holiday day

City position is located in: Auburn

State position is located: Alabama

Posting Date   04/06/2022

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.

EEO Statement


EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Documents Needed to Apply

Required Documents


Cover Letter

Optional Documents


Letter of Recommendation

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school diploma or equivalent? Yes


* How many years of experience do you posses in clerical and administrative support services? 0-1


4 or more

Has an Associate’s degree or above in a field relevant to the position.

Categories: Job Postings