Assistant Registrar, Acquisitions; The University of Arizona- The Center for Creative Photography

The Center for Creative Photography’s (CCP) Curatorial/Museum Specialist (Assistant Registrar, Acquisitions) reports to the Registrar and is responsible for managing all museum acquisition processes. In addition, this position performs general registration and collections management tasks to assist the Registrar and may perform administrative functions as needed. This position requires collaboration with professionals in all departments at the Center, student employees, and researchers accessing the collection.

The ideal candidate for this position will enthusiastically take ownership of procedures and project management relating to CCP’s fine art and archives acquisitions. They will be a self-starter who enjoys collaborating with different CCP departments and takes initiative to make improvements to existing processes. We are looking for someone who is solution-oriented and is able to maintain professionalism while under pressure.

The Center for Creative Photography (CCP) is the premiere research collection of American photographic fine art and archives, promoting creative inquiry, dialogue, and appreciation of photography’s enduring cultural influence. The Center for Creative Photography is a world-renowned leader in preservation, teaching, learning, scholarship, and the appreciation of archival material and works of art by North America’s greatest photographers.

With more than $622 million in research and development dollars from federal, state, and private sources, The University of Arizona currently ranks #23 among public universities in the US in overall research expenditures and #6 in physical science research. With world class faculty in fields as diverse as astronomy and space exploration, plant science, biomedical science and biotechnology, anthropology, Native peoples, business, law, philosophy, music, and dance, the UA is one of only 62 members in the Association of American Universities. The University’s main campus is situated in the heart of Tucson. Surrounded by mountains and the high Sonoran Desert, Tucson boasts a distinctive southwestern feel and enjoys more than 300 days of sunshine each year.

The UA today has over 43,000 students, and nearly 15,600 employees. The main campus has grown from its original 40 acres to more than 350 acres, and boasts the oldest continually maintained green space in Arizona. The University of Arizona offers a broad range of educational programs and support services that attract an excellent and diverse student body.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!

The University of Arizona has been listed by Forbes as one of America’s Best Employers in the United States and WorldatWork and the Arizona Department of Health Services have recognized us for our innovative work-life programs. For more information about working at the University of Arizona, please click here.

Duties & Responsibilities

Acquisitions 60%

  • Oversees all phases of the new acquisition process, including: correspondence, shipping, packing/unpacking, documentation, and object movement
  • Coordinates activities of the Acquisitions Committee
  • Creates and distributes Deeds of Gift and other appropriate paperwork to donors and vendors
  • Generates and distributes Gift Reports to the University, the UA Foundation, and CCP staff
  • Cleans up backlog of incompletely processed or unprocessed acquisitions for the Acquisitions Committee to review
  • Produces acquisition reports and contributes to annual report
  • Maintains and updates collection-related registrarial records
  • Contributes to Archives documentation as needed
  • Assists in organizing, managing and caring for the museum’s permanent collection; includes archival storage and housing, and preventive conservation
  • Performs other duties to assist the Registrar as assigned

Information Management 25%

  • Oversees new acquisition documentation within the collection management system The Museum System (TMS), including: assigns accession numbers, creates initial collection database records, enters tombstone information, flags restrictions, and assigns permanent storage locations
  • Assists in collection documentation by verifying restrictions on gifts of art considered for deaccession, entering information in collection database; performing collection research and documentation as needed
  • Maintains artist and donor accession files for the fine-print collection
  • Submits artist/estate invoices to Museum Business Center

Administrative and Additional Duties 15%

  • Assists with oversight of departmental budget, ordering supplies, creating and recording purchase orders and processing invoices
  • Assists Registrar with recruiting and supervision of departmental volunteers, interns, and student assistants
  • Assists Registrar with providing access to CCP’s fine print collection
  • Works with visiting donors and artists
  • Updates collection values on an annual basis for University Risk Management
  • Acts as courier for domestic and international loans as assigned

See posting at for additional information or to apply.

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