The Center for Creative Photography’s (CCP) Curatorial/Museum Specialist (Assistant Registrar, Acquisitions) reports to the Registrar and is responsible for managing all museum acquisition processes. In addition, this position performs general registration and collections management tasks to assist the Registrar and may perform administrative functions as needed. This position requires collaboration with professionals in all departments at the Center, student employees, and researchers accessing the collection.
The ideal candidate for this position will enthusiastically take ownership of procedures and project management relating to CCP’s fine art and archives acquisitions. They will be a self-starter who enjoys collaborating with different CCP departments and takes initiative to make improvements to existing processes. We are looking for someone who is solution-oriented and is able to maintain professionalism while under pressure.
The Center for Creative Photography (CCP) is the premiere research collection of American photographic fine art and archives, promoting creative inquiry, dialogue, and appreciation of photography’s enduring cultural influence. The Center for Creative Photography is a world-renowned leader in preservation, teaching, learning, scholarship, and the appreciation of archival material and works of art by North America’s greatest photographers.
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Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA/ASU/NAU tuition reduction for the employee and qualified family members; state retirement plan; access to UA recreation and cultural activities; and more!
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Duties & Responsibilities
- Oversees all phases of the new acquisition process, including: correspondence, shipping, packing/unpacking, documentation, and object movement
- Coordinates activities of the Acquisitions Committee
- Creates and distributes Deeds of Gift and other appropriate paperwork to donors and vendors
- Generates and distributes Gift Reports to the University, the UA Foundation, and CCP staff
- Cleans up backlog of incompletely processed or unprocessed acquisitions for the Acquisitions Committee to review
- Produces acquisition reports and contributes to annual report
- Maintains and updates collection-related registrarial records
- Contributes to Archives documentation as needed
- Assists in organizing, managing and caring for the museum’s permanent collection; includes archival storage and housing, and preventive conservation
- Performs other duties to assist the Registrar as assigned
Information Management 25%
- Oversees new acquisition documentation within the collection management system The Museum System (TMS), including: assigns accession numbers, creates initial collection database records, enters tombstone information, flags restrictions, and assigns permanent storage locations
- Assists in collection documentation by verifying restrictions on gifts of art considered for deaccession, entering information in collection database; performing collection research and documentation as needed
- Maintains artist and donor accession files for the fine-print collection
- Submits artist/estate invoices to Museum Business Center
Administrative and Additional Duties 15%
- Assists with oversight of departmental budget, ordering supplies, creating and recording purchase orders and processing invoices
- Assists Registrar with recruiting and supervision of departmental volunteers, interns, and student assistants
- Assists Registrar with providing access to CCP’s fine print collection
- Works with visiting donors and artists
- Updates collection values on an annual basis for University Risk Management
- Acts as courier for domestic and international loans as assigned
See posting at https://uacareers.com/postings/30728 for additional information or to apply.
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