Assistant to the Director – Neuberger Museum of Art, SUNY Purchase

Full Time
$56,000 + $3,026 Location Pay

The Neuberger Museum of Art of Purchase College, SUNY, is seeking qualified and highly motivated candidates to fill the position of Administrative Assistant to the Director to provide thoughtful and skilled daily support to the Director of the Neuberger Museum of Art assisting with the administration and management of executive office, maintaining a big picture view of what is happening at the museum each day.
The position entails administration of the Director’s office, project development, and support with meetings and reports. The position requires appreciation of Purchase College’s mission and activities; understanding of an academic art museum’s role and organization; excellent communication skills; and efficiency in clerical responsibilities.
The Assistant to the Director will help ensure that all projects, work in progress, and communications with both internal and external constituents receive timely focus. The position will help manage the competing demands on the Director’s time through calendar maintenance and coordinating meetings, events, and programs. The position will work closely with all College’s offices and Museum’s departments. The Assistant to the Director will support the museum’s Development officers in their work with the Friends of the Neuberger Museum of Art and other relevant Museums stakeholders.

Essential job duties:
With discretion and diligence, manage sensitive communication between the Directors office and the offices of the President and Provost at the College as well as communicating with staff on behalf of the director;
Run and orchestrate content for staff meetings;
Maintain and attend to the museum’s memberships in and responsibilities toward other organizations such as AAMD, AAM, and AAMG;
Serve as executive office liaison to the Board of Directors of the Friends of the Neuberger Museum of Art including scheduling, managing, and minute taking at all board meetings, and maintaining all board records.
Manage the Director’s institutional credit card and compile receipts from users for the Finance Department
Submit Payment Requests when needed for select vendors
Help monitor the administrative budget on regular basis with Director, including maintaining the Museum’s office supplies and accounts
Conduct research on constituents or donors as needed
Assist with event coordination and staffing as needed
Manage the appearance of general shared staff spaces

The successful candidate will have strong interpersonal, communication, and organizational skills. The position requires confidentiality, discretion, and professional poise. He/she will possess excellent time management and project planning skills, with demonstrated experience in effectively managing multiple priorities simultaneously and ability to perform in a high-volume office. He/she will be able to work collaboratively within an organization at all levels, be a solid team player and possess strong relationship management skills to handle confidential information and situations with flexibility and diplomacy, while cultivating trust.
Candidates should have a minimum of three years of Museum or non-profit administrative experience. and should be proficient with MS Word, Outlook and Excel.
BA/BS in related field required.
Application: Candidates interested in applying for this position must submit a letter of interest, resume, and three references via the College’s online job vacancy/application website:

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