Collections Manager and Registrar – Mulvane Art Museum Washburn University, Topeka, KS
Position summary The Collections Manager and Registrar is responsible for the continuity of care for works of art at the Mulvane Art Museum at Washburn University and serves as the primary steward for receiving, managing, and caring for objects in the permanent collection, as well as those on loan to the Museum. Primary duties include managing procedures associated with accessioning and deaccessioning works; evaluating works, completing condition reports, and recommending remediation when appropriate; overseeing and managing database management and collection of provenance and research information; completing collection inventories and reports, and facilitating accessibility to the collections for teaching, learning, research needs, and providing information to assist in the development of university classes.
The Collections Manager and Registrar plays an important role in maintaining the collections in their current locations, as well as engaging in long range planning of future museum storage and related collections spaces. Through work with the Mulvane team, the Collections Manager and Registrar will contribute to the development of diverse and accessible collections and inclusive exhibitions and programs.

Essential job functions -Conduct and oversee research on objects in the collection to ensure object provenance, donor information, and artist histories are current and accurate. -Oversee and ensure data is accurate and complete in the collections database and that records are complete and up to date. Keep abreast of and ensure that Mulvane protocols are consistent with Best Practices (American Alliance of Museums) -Responsible for ensuring all objects in the collections have complete records including deeds of gift, loan agreements, accession records, location, condition reports, catalog information, research, provenance, digital images, artist profiles, appraisals, and exhibition documentation. -Maintain Best Practices and procedures for collections care, data entry, and inventory management; train staff and supervise compliance with Best Practices. -Serve as the principal contact for physical access to collections for research purposes by students, faculty, guest curators, and researchers. -Research and develop interpretive content for works in the collection that is suitable for publication. -Oversee collections storage, exhibition, and gallery space to ensure the highest environmental standards and ensure the safe storage, exhibition, and care of the collection. Collect data, analyze, and create reports in areas of environmental and pest control. -Participate in the review and updating of collections policies as needed. -Oversee and assign work of the Exhibition Coordinator. -Participate in the development and presentation of educational programs, lectures, and events. -Communicate with lenders, shippers, museums, and collectors, and maintain complete and accurate records of all communications. -Develop and manage budgets related to exhibitions, collections preservation and conservation projects, and special events. -Assist with the development and implementation of exhibitions curated from the collection, other museums, collectors, and artists. -Assist with donor development and raising funds for acquisitions, conservation, research, and exhibition development. -Performs additional job-related duties as assigned or as appropriate.
Qualifications Required: -Master’s degree in art history, museum studies, or a closely related field and one year of experience working with museum collections; or a combination of relevant post-secondary education and work experience equivalent to seven years -Proven knowledge of 19th-century American Art and experience with collections management best practices -Demonstrated effective interpersonal, communication, and writing skills -Commitment to inclusivity and working effectively with diverse populations -One year of experience with collections database management and protocols
Preferred: -Master’s degree in art history with three years of experience working with an art museum collection -Three years of collections database management. -Demonstrated knowledge of art conservation practices and protocols
Physical Requirements: -Ability to lift and maneuver materials weighing as much as twenty-five pounds. -Some evenings and weekends are required dependent upon the museum’s special events.
Full-time Exempt  Mon-Fri, 8am-5pm   Background Check Required Salary: 53,726
Washburn is an EOE and is dedicated to providing a student-centered and teaching-focused academic and work environment. We seek candidates who are committed to Washburn’s efforts to create a campus climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented and/or marginalized in higher education.
Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.
Washburn University is committed to providing reasonable accommodations to applicants for employment. If you are an applicant who needs a reasonable accommodation to participate in the application or interview process, please email or call 785-670-1538 at least five (5) business days in advance of the date you need the requested accommodation.

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