Development and External Communications Manager – IU Museum of Archaeology and Anthropology, Bloomington, IN

Job ID: 309951

Position Title: Development and External Communications Manager

Department Name: IU Museum of Archaeology and Anthropology

Supervisor: Executive Director

Department Information

IU Museum of Archaeology and Anthropology (IUMAA) takes aspects of the former museum and the Laboratory of Archaeology and combines them into one cohesive experience. With an impactful long-term vision focusing on purposeful storytelling, stewarding collections, and bringing these items to communities, the IUMAA thoughtfully houses and displays over 5 million artifacts that span across a broad range of the human experience. The IUMAA is accessible for research as well as teaching and is culturally connected to our broader community through partnerships with Indigenous communities, advisory boards, and other IUMAA community members.

Job Summary

Development and External Communications Manager (Grant Leader), plays a crucial role in securing funding through grant writing, as well as enhancing the museum’s public image and engagement through strategic external communications efforts. This position partners and collaborates with the curatorial team, collections team, and the business manager as well as other staff and volunteers throughout the Museum, community consultants, and with colleagues throughout the IU Bloomington campus.

Department-Specific Responsibilities

Researches and identifies grant opportunities aligned with the museum’s mission.

Prepares compelling proposals, applications, and reports.

Collaborates with internal teams to gather necessary information, monitors application progress, and manages deadlines and budgets.

Maintains accurate records of applications and awards.

Cultivates relationships with grant-making institutions, enhances the museum’s visibility, and develops external communication strategies.

Creates engaging content for press releases, newsletters, website updates, and social media.

Collaborates with design and marketing teams for visually appealing materials.

Cultivates relationships with media outlets, prepares museum representatives for interactions, and develops a public media policy.

Collaborates on outreach programs and partnerships with the Learning and Community Engagement team.

Tracks and evaluates the effectiveness of external communications, prepares regular reports on grant-related activities and outcomes.

General Responsibilities

Provides high level of operational leadership and management of assigned staff members in providing grant administration services (proposal review, submission, award acceptance, financial monitoring, and closeout and reporting of sponsored project accounts) and establishes associated processes, policies, and standards.

Provides direction and guidance on complex projects/initiatives or in interpreting regulations and/or legal terms.

Determines short-term project plans and long-term operational objectives, including managing timelines/deliverables and developing staffing resource plans; generates benchmarks of success; provides guidance to team members, staff, and faculty on federal, state and university policies, particularly with seemingly conflicting policies and regulations; resolves issues that are elevated by team members.

Provides advice, guidance, and leadership to grant services team(s) in daily activities; responsible for staff recruitment, training, evaluation, and motivation, as well as delegating duties and monitoring activities; communicates goals and organizational mission while providing ongoing feedback designed to encourage professional growth for managers and staff.

Manages high level assignments and allocation of staff resources, including negotiating and coordinating initiatives that may involve staff in other departments/areas/teams.

Makes budgetary recommendations/proposals based on resource needs and ensures cost containment.

Reviews and ensures compliance policies and procedures necessary for all aspects of grant and contract administration are understood, communicated, and followed.

Interprets and applies dynamic agency rules and guidelines; evaluates existing policies, designs and/or recommends new procedures and tools, and establishes common goals; crafts recommendations for how to enhance the efficiency of the organization’s business processes.

Oversees the design, development, and presentation of faculty, staff, and researcher training programs, materials, workshops, and other activities as new information becomes available or new policies and procedures are implemented.

Represents IU to external funding agencies and auditors by responding to questions and resolving concerns in relation to proposal submissions or award documents; presents and/or participates in national and regional workshops and conferences sponsored by funding agencies and/or professional organizations; engages faculty and research staff through outreach designed to strengthen relationships among the research community and research administration.

Prepares management reports and summaries for senior administration, executive, agencies, and/or committees; acts as advisor to executive committees; serves on various university committees related to research administration.




Bachelor’s degree (preferably in related field)


Master’s degree



4 years of experience in progressive research administration

1 year of experience in management LICENSES AND CERTIFICATES


Certified Research Administrator (CRA) upon date of hire SKILLS


Proficient communication skills

Maintains a high degree of professionalism

Demonstrates time management and priority setting skills

Demonstrates a high commitment to quality

Excellent organizational skills

Excellent collaboration and team building skills

Effectively coaches and delivers constructive feedback

Instills commitment to organizational goals

Demonstrates excellent judgment and decision making skills

Effective conflict management skills

Builds and manages effective teams

Knowledge of federal, state, and agency regulations applicable to sponsored programs

Strong command of research administration operations

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

IU Museum of Archaeology and Anthropology, Bloomington, Indiana (onsite)

Advertised Salary

$75,000 per year

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

Multiple plan options for medical insurance

Dental insurance

Health Savings Account with generous IU contribution

Life insurance, LTD, and AD&D options

Base retirement plan contribution from IU, subject to vesting

Additional supplemental retirement plan options

Tuition benefit for IU classes

10 paid holidays per year

Generous Paid Time Off

Paid Parental Leave

Employee Assistance Program (EAP)

Learn more about our benefits by reviewing our online Benefits Brochure.

Directions on how to apply:

Non-IU employees should click on the first link below to access the careers site; current IU employees should click on the second link below.

Review the job description and then click on “Apply for Job” to begin your application.

Non-IU employees will need to sign in to access your account. If you do not already have an account, click on “Register Now” to create an account. Current IU employees will be recognized through CAS Authorization.

Complete the application process.

If you are NOT an IU employee currently, please use the following link: CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=1& JobOpeningId=309951&PostingSeq=1

Current IU employees should use this link: CH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&SiteId=1&FOCUS=Employee&JobOpeni ngId=309951&PostingSeq=1

Categories: Job Postings