Development Associate – Weisman Art Museum, University of Minnesota

Come join a dynamic and creative team at the Weisman Art Museum! Here’s a great opportunity to work in a beautiful space with ever-changing engaging exhibitions and programs. We’re looking for someone with a passion for the arts.

The Development Associate is a critical member of the WAM Development team and reports to the Chief Development Officer at WAM. The person in this position will be a self-starter who is able to prioritize workload, and work collaboratively with WAM team members.

The Development Associate:

  • Develops and/or implements processes to support donor relations, annual giving, and stewardship;
  •  Provides support in stewardship and recognition efforts for donors.
  • Helps support and engage with Board members;
  • Participates in the management and execution of activities to advance donor fundraising potential;
  • Develops and manages WAM grant proposals and reporting, including statistical reporting done by program staff and gathered by the development associate;
  • Develops communications plans to engage prospective donors and friends;
  • Responsibilities may include participation in campaign planning and execution, assisting with volunteer management, campaign reporting, and donor stewardship.

40% Annual Giving Project Management

  • Broaden and increase the level of contributed revenue through implementation of annual giving campaigns;
  • Manage the museum’s annual development calendar of events, mailings, reports, and special campaigns;
  • Manage tri-annual appeal mailings (copy, asset design, and query selection) in collaboration with the Foundation’s Annual Giving Dept and University Printing Services;
  • Serve on Development-Marketing team with colleagues;
  • Develop and implement communications strategies for prospective members and first-time donors;
  • Serve on museum task forces and committees as assigned.

35% Grants Management:

  • Maintain the annual grants calendar of proposals and report requirements for governmental agencies, corporations, and private foundations;
  • Manage the gathering of statistics from program staff for the purpose of grant reports;
  • Work with program staff to develop, submit and manage grant proposals, including the submission process with Sponsored Projects Administration (SPA) personnel;
  • Insure that reporting for grants is done in a timely fashion;
  • Stay informed of current and future program funding needs determined by artistic leadership;
  • Become trained in proposal and reporting requirements set by the University’s Sponsored Projects Administration, working closely with the museum accountant.

25% Data Management and Gift Administration:

  • Manage the regular gift processing, pledge reminders, and proper acknowledgements (in collaboration with the U of M Foundation’s Central Stewardship Services) and oversee maintenance of donor records in the DMS database; prepare reports as directed;
  • Maintain a high level of confidentiality with secure database and sensitive research data;
  • Serve as the primary list and report generator for senior staff analysis;
  • Assist in management of museum recognition and fundraising events, including exhibition openings and small donor gatherings;
  • Manage the “Acknowledgements 2.0” process in partnership with the Foundation (automated thank-you emails, mailings, and personal notes and calls);
  • Primary liaison for donor event RSVPS and sending e-invitations.


This position requires occasional attendance at local evening and weekend events.

TERMS: This is a 100% time, annually renewable academic professional appointment.

How To Apply

APPLICATIONS MUST BE SUBMITTED ONLINE. To be considered for this position, apply through the U of MN Human Resources website. You will have to complete an online application for the position and MUST attach the following:

  • cover letter
  • resume
  • list of three professional references with their contact information

To request an accommodation during the application process, please e-mail or call (612) 624-UOHR (8647).



  • BA degree;
  • Excellent interpersonal and communication skills, including customer service, conflict resolution, and facilitation;

·                 Strong analytical and problem solving abilities;

·                 Strong organizational skills;

·                 Ability to collaborate with and coordinate with multiple internal and external stakeholders.

·                 Ability to manage multiple priorities;

·                 Demonstrated experience working with databases, websites, and related technologies.


·                 1-3 years of development, alumni relations, project or event management or transferrable experience.

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