Exhibition and Publication Project Manager: Stanford University, Cantor Arts Center

The Museum

Serving the Stanford campus, the Bay Area community, and visitors from around the world, the Cantor Arts Center provides an outstanding cultural experience for visitors of all ages. Founded when the university opened in 1891, the historic museum was expanded and renamed in 1999 for lead donors Iris and B. Gerald Cantor. The Cantor’s collection spans 5,000 years and includes more than 38,000 works of art from around the globe. These include our renowned collection of Rodin bronze sculptures, which are displayed inside the museum as well as in our outdoor Rodin Sculpture Garden. With 24 galleries and more than 15 special exhibitions each year, the Cantor is an established resource for teaching and research on campus. Free admission, tours, lectures, and family activities make the Cantor one of the most visited university art museums in the country.

Basic Function

The Cantor Arts Center at Stanford University is seeking an energetic, collaborative, and organized person to lead the development and implementation of the museum’s exhibition program and print and digital publications. The exhibition program includes temporary exhibitions with national and international loans, as well as permanent collection installations with scheduled rotations. Under the supervision of the Director of Collections and Exhibitions, the successful candidate will oversee the exhibition teams for each exhibition and publication project, working in close collaboration with internal stakeholders including Curatorial, Conservation, Installation, Registration, Operations, Marketing and PR, Development, Programming, and Finance. The Exhibition and Publication Project Manager will act as the primary liaison to museum departments, as well as to external partners including, but not limited to, contract exhibition designers, contract graphic designers, and contract editors to ensure consistent and timely communication on all matters pertaining to a project, and also to keep the project on schedule and within budget. The Exhibition and Publication Project Manager will work closely with the Director of Collections and Exhibitions on exhibition and publication budgets and contracts.

Key Responsibilities

Project Management

  • Manages the overall project planning, implementation, and execution of exhibition and publications.
  • Oversees exhibition team project timelines and is responsible for project deliverables in all phases of exhibition planning and execution.
  • Collect and analyze data, create reports, review and explain trends; formulate and evaluate alternative solutions and/or recommendations to achieve the goals of the program or function.
  • Prepares budgets, creates reports, and tracks exhibition and publication expenses.

Vendor Management/Relations

  • Establishes communication, generates positive relations, tracks information and follows through on details with lenders, artists, participating venues, contractors, and relevant staff members.
  • Drafts and executes exhibition and publication-related agreements in consultation with the Director of Collections and Exhibitions and Stanford Legal.
  • Sources contractors and vendors for exhibition graphic design and installation according to the exhibition project needs.
  • Analyze and interpret policies; develop, revise and implement procedures for program or function.
  • Represent the program or function within the department, unit or school. May also represent the program or function to external constituencies.


  • Independently implement, administer and evaluate day-to-day activities of the unit, function or program. Act as key contact.
  • Responsible for the coordination of concurrent exhibition openings, creates and implements production schedules for labels and graphic installations.
  • Initiates, organizes, and conducts meetings, develops agendas, and follows-up on action items related to exhibition planning.
  • Independently works to solve facility issues that may arise by providing creative options that result in an agreed upon solution.
  • Facilitates editing exhibition texts and labels in collaboration with the curatorial.
  • Serves as a liaison and provides editorial coordination and copy-edit/review as appropriate for publications.
  • Manages the development and maintenance of the exhibition archives, physical and digital.
  • Assists Director of Collections and Exhibitions in refining and improving the exhibition planning process, as well as developing new protocols.
  • May direct staff to perform various tasks and assignments. May also supervise staff

*Performs other duties specific to exhibition and publication projects as assigned.

Minimum Education, Skills and Abilities Required

  • Bachelor’s degree in arts and minimum three to five years of relevant experience (museum administration and project management experience within a museum setting), or a combination of education and relevant experience. Master’s degree preferred.
  • Excellent communication skills, both verbal and written.
  • Excellent organizational ability.
  • Demonstrated ability to prioritize own work and multi-task.
  • Demonstrated ability to take initiative and ownership of projects.
  • Ability to routinely and independently exercise sound judgment in making decisions.
  • Demonstrated experience working independently and as part of a team.
  • Ability to direct the work of others, for jobs requiring supervision.
  • Experience leading and facilitating cross-departmental teams.
  • Proficient in Word, Excel, PowerPoint, Access, and EmbARK (or similar collection database)
  • Knowledge of Adobe Creative Suite

Certification and Licenses


Physical Requirements*

  • Constantly perform desk-based computer tasks.
  • Frequently stand/walk, sitting, grasp lightly/fine manipulation.
  • Occasionally use a telephone.
  • Rarely lift/carry/push/pull objects that weigh 11-20 pounds.

* – Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.

Work Standards

  • Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
  • Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
  • Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal opportunity employer and all qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law.

APPLY HERE: https://stanford.taleo.net/careersection/jobdetail.ftl?job=77735&lang=en

Categories: Job Postings