Gallery Coordinator, Fisk University Art Galleries

Job Description Form


Position Title: Gallery Coordinator

Department: Fisk University Galleries

Reports To: Director and Curator

FLSA Designation: Exempt

Bargaining Unit Position: No

Date Written/Revised: January 2019



The Gallery Coordinator is responsible for assisting the Director and Curator in the management and supervision of Fisk University Galleries. The Coordinator provides administrative support for exhibitions, lectures and events, education programs, and tours; s/he works with faculty, students, and staff. Interacting with consultants, volunteers and visitors, the coordinator will assist in providing an environment that is conducive for instruction and appreciation of artistic styles and techniques. As the liaison between the university and the community, the Coordinator will be responsible for establishing and implementing an agenda of art education through advocacy and outreach, extending the value of a fine arts degree beyond the traditional walls of the university. The Coordinator directs programming for local and regional schools, associations, groups and other friends of Fisk University. The Gallery Coordinator will work in conjunction with the Director of Galleries and Curator of Art and other university departments to strengthen the curriculum and awareness of art education.


  • Work in tandem with the Curator to assist and support of the art galleries as instructional laboratories, develop and execute plans for local, regional and national media to communicate a full array of artistic styles, techniques and methodologies offered through exhibitions of Fisk University Galleries.
  • Develop and manage the educational programs and exhibits to increase outreach opportunities for University constituents, as well as local, state and national visitors, adults, children and groups.
  • Plan and coordinate lectures with faculty and other professionals.
  • Provide administrative support to the Curator.
  • Plan previews of exhibitions (including developing invitations, appropriate telephone
and email follow up, catering, event agenda, talking points, materials, faculty and staff involvement).
  • Facilitate information for study of the works of art and biographies of the artists.
  • Develop communications directory for schools, associations, media and other community organizations.
  • Develop a communications procedural manual and package for schools, associations, media and other community organizations (including calendar, press releases, PSA’s, etc.)
  • Develop tracking system to monitor the significance of community outreach.
  • Compile data to compose reports from a variety of internal and external sources.
  • Conduct satisfaction surveys, focus groups, and reviews.
  • Perform other duties as requested.


Represent Fisk University Galleries at a variety of community and trade events.


May exercise supervision over support staff, work-study students or volunteers.



  • Must be extremely organized, very flexible, and able to work varied hours.
  • Art handling and collections management
  • Must be able to manage varied duties, be professional and work well with staff and volunteers.
  • Ability to contribute creatively in a team-oriented, collaborative environment.
  • Excellent computer skills: Microsoft Office Suite (Word, Excel, Outlook, Publisher), Adobe is a plus.
  • Exceptional organizational skills.
  • Knowledge of media, including daily and weekly print, magazine, broadcast and online outlets.
  • Excellent verbal and written communication skills.
  • Exceptional communication skills with direct public contact.
  • Creative ability to develop and pitch newsworthy stories to appropriate media.
  • Excellent public affairs judgment and ability to react quickly to deadline-oriented environment.
  • Detail oriented, including ability to proofread


  • Knowledge of museum or humanities organizations.
  • Understanding of exhibitions, as instructional programs.
  • Understanding of audience development.
  • Understanding of event/ program planning.


Education: A graduate degree is preferred. Bachelor’s degree in Fine Arts, Arts or Art History or other related discipline. Degree must be awarded by an accredited college or university

Experience: Minimum 2-3 years experience

Licenses or Certificates: None required.

Additional Requirement: A background and/or credit check will be required of the successful applicant. An official transcript (if applicable) and names, addresses and phone numbers of three (3) references will be required of the successful applicant.


While performing the duties of this job, the employee is frequently required to talk or hear. The employee is required to stand, walk, and sit. The employee must occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, depth perception, and ability to adjust focus.

Normal office conditions. The noise level in the work environment is usually moderate.

This job description is not an exclusive or exhaustive list of all job functions of an employee in this position.

Categories: Job Postings