Imaging and Recording Studio Manager – Peabody Museum of Natural History, Yale University, New Haven, CT

Imaging and Recording Studio Manager

University Job Title: Assistant Administrator 4

Bargaining Unit: None – Not included in the union (Yale Union Group)

Time Type: Full time

Duration Type: Regular

Compensation Grade: Administration & Operations

Wage Ranges: Click to see our Wage Ranges

Work Location: Central Campus

Worksite Address: 170 Whitney Avenue

New Haven, CT 06511

Work Week: Standard (M-F equal number of hours per day)

Searchable Job Family: Museum/Curatorial

Total # of Hours to be Works: 37.5

Position Focus:

Reporting to the Assistant Director of Student Programs at the Yale Peabody Museum of Natural History (YPM), the Studio Manager advances Yale’s teaching, learning, and research missions by providing leadership, instruction, and support for student-driven research, study, art, and science communication. The newly renovated YPM, opening January 2024, will feature an imaging studio, recording studio, research studio, and 5 object study classrooms equipped with imaging and viewing instrumentation. These spaces and the equipment therein will support student research, Yale coursework, YPM-led projects involving students, and the generation of science communication content and media, and will enable students to work directly with collections.

The Studio Manager’s primary responsibility is instructing and guiding students in safe, productive use of the resources in these spaces. The Studio Manager will set up, maintain, provide access to, and support the use of cameras, microscopes, recording devices, photogrammetric and x-ray imaging systems, and other innovative technologies for documenting and communicating about YPM objects, including software for post-processing and editing of images, video, and audio. They work with other YPM staff to supervise, advise, and instruct students on collections practices, object handling, data management, and use of instrumentation. The imaging studio is adjacent to public YPM exhibit galleries and features a large window and digital screen that are accessible to visitors. The Studio Manager is responsible for working with students to curate and share work in the Peabody studios with YPM visitors. They work with the Director and Assistant Director of Student Programs to plan and develop studio infrastructure, including planning and purchasing of equipment and supplies, and setting safety procedures.

Instructs and supervises students using YPM studio resources, including imaging and recording equipment, microscopes, and other instrumentation to communicate to broad audiences about ongoing YPM-related research, study, and art. Facilitates Yale course and individual student research, study, and art related use of spaces and equipment by providing access, support, and guidance, including detailed instruction on use of equipment and instrumentation. Advises and instructs students using studio resources for YPM internships, student employment projects, etc.. Develops and oversees safety procedures for all equipment and instrumentation in the studios, including x-ray imaging instruments. Sets up studios for use in fall 2023, and develops and manages studio processes and workflows. Hires, schedules, and supervises Yale students who serve as studio assistants/monitors. Works with collections staff to support transportation, short-term storage, safety, and care of YPM objects in studios. Guides, instructs on, and supervises proper handling of collections objects and specimens in studios. Manages the budget of the imaging and recording studios; purchases equipment/supplies; arranges for maintenance, upgrades, and repairs of equipment as needed. Supports and facilitates student engagement with and contribution to YPM’s digital resources, and organizes and appropriately stores digital resources. Supports the use of imaging and recording equipment/instrumentation for field research and teaching. Supports faculty and staff use of studios/classrooms as appropriate. Other duties as assigned.

At YPM we are working to confront our history of injustice, inequity, and racism. We are working to better serve our communities, amplify marginalized voices and perspectives, and create a welcoming and inclusive environment for all. The ideal candidate will be ready to share their experience with and interest in contributing to this effort. Please address in your cover letter how Diversity, Equity, Accessibility, and Inclusion relate to your professional experience and goals.

Essential Duties:

1. Performs a variety of activities related to managing the daily operations of a unit including human resources planning, information technology, financial reporting, facility planning, research support, and compliance among other functions for a unit. 2. Administers the administrative and fiscal activities of the assigned unit; serves as liaison between the assigned unit and other University administrative offices. 3. Assigns administrative support to various functions of the unit; monitors activities of staff to ensure timely completion of assigned work. 4. Prepares and monitors budgets, financial forecasts, and financial analyses and the actual vs. budgeted performance. 5. Plans the use of facilities in the assigned department including office space, work stations, equipment, technology needs, inventory, and office supplies. 6. Plans and facilitates training sessions for the department when new policies or practices are adopted. 7. Ensures compliance with University and federal health and safety regulations as they apply to the unit. 8. Initiates, plans and develops administrative policies for the assigned unit. 9. Contributes to long-range administrative planning for the assigned unit. 10. Implements University and departmental policies as they pertain to the administrative function of the unit. 11. Supervises and leads staff. 12. May perform other duties as assigned.

Required Education and Experience:

Bachelor’s Degree in related field and four years of experience or an equivalent combination of education and related experience.

Required Skill/Ability 1:

Exceptional attention to detail, organization, and efficiency; ability to solve problems, work well under pressure, meet demanding deadlines, make decisions quickly, field competing requests, exercise discretion and independent judgment, think creatively, and demonstrate professionalism and flexibility in a busy multi-task environment.

Required Skill/Ability 2:

Excellent interpersonal and communication skills, and ability to relate to and work well with a range of individuals in varied roles across the Museum and University.

Required Skill/Ability 3:

Excellent working knowledge of dissecting and compound microscopes and microscope cameras; how to use audio and video recording equipment and software; skill and experience in object photography; working knowledge of stacking, lighting, and other techniques for imaging specimens/objects; ability to maintain and update equipment/instrumentation.

Required Skill/Ability 4:

Proven ability to innovate, adapt to, learn, and teach new technologies quickly.

Required Skill/Ability 5:

Good computer skills (proficiency with Mac OSX, Windows, Adobe Creative Suite, and MS Office), including experience with regular maintenance and updating of both PC and Apple computer software for collaborative working and imaging.

Preferred Education, Experience and Skills:

Experience working with museum/collections objects. Master’s in a relevant field and 2 years of experience in related work. Experience with natural history and anthropological collections care and management. Able to answer general questions regarding fields represented by Museum. Able and driven to engage faculty and students with collections/provide support.

Drug Screen: No

Health Screening: No

Background Check Requirements:

COVID-19 Vaccine Requirement:

Thank you for your interest in employment at Yale University. Please also note that the university has a for all students, staff & faculty which is described in the As you search our open positions, you will see that all postings list their on-site addresses which gives more detail on the on-campus work location of the role.

Posting Disclaimer:

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.

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