Job Summary
The Museum Assistant Registrar will assist the Chief Museum Registrar with collections care, management, and documentation activities as well as facilitate the exhibition planning and implementation process for all museum exhibitions and incoming and outgoing loans.
Coordinate all practical arrangements for each exhibition, including loan negotiation, contract and loan agreement preparation, condition checking, packing, transport, insurance, couriers, installation, and photography. Manage the care and handling of objects loaned for exhibition including condition reporting, handling, and temporary storage.
Coordinates and assists in activities related to the care and use of the collections by ensuring proper storage, handling, conservation, and exhibition techniques. Monitors temperature, relative humidity, light levels and integrated pest management, and performs object-related housekeeping in collections storage areas. Oversees safe handling and condition reporting at installation and de-installation of exhibitions; serves as courier when needed. Trains interns in proper handling of collection objects and museum standards and best practices.
Coordinates digital collections activities including: cataloging of art objects, updating catalog records, location tracking, digital imaging of collection objects, and uploading of clean metadata and images for access by internal and external community. Supervises and trains interns and part-time staff working with digital collections. Facilitates access to digital collections through outreach and collaboration with FIU community partners.
Maintains records of collections, artists, and donor files. Creates and maintains legal documents related to exhibitions and collections including loan agreements, loan requests, insurance policies and certificates, deeds of gift, and related gift forms. Performs object provenance research and facilitates rights and reproduction requests. Processes and prepares documentation and materials for new acquisitions, de-accessions, and incoming and outgoing loans.
Assists with disaster preparation, response, and recovery including hurricane preparedness for collections areas and Sculpture Park.
Assesses and purchases collections storage and registration materials and supplies.
Conducts periodic inventory and coordinates inventory activities with University Property Control whenever necessary.
Coordinates campus art deployments at President’s house and office and Provost’s office.
Performs other related duties as assigned are as directed. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.
Supports faculty, students, and external researchers by creating collections reports, pulling objects for viewing, scheduling, and accommodating visits.
Facilitates collections-based special projects and assists with collections related fund-raising activities including grant writing.
Work with Curator, Chief Registrar, and Finance Manager to create and adhere to exhibition budgets.
Assists with organization and upkeep of database. Participates in all registration and collection management activities when not working on exhibitions.
Minimum Qualifications
Bachelor’s degree in related discipline and two (2) years of experience in related field.
Desired Qualifications
Minimum of two (2) years experience in the museum field including knowledge of registration, art handling, and collection care.
– Working knowledge of Proficio by RE: Discovery or other collections management database system.
Job Category
Administrative
Advertised Salary
$38,000-$42,000
Work Schedule
Begin time: 8:30 AM
End time: 5:00 PM
Working Condition(s)
Required to spend 50% or more of time operating a computer
Pre-Employment Requirements
Criminal Background Check
Driver’s License Check
Fingerprinting Check
Other Information
Ability to work occasional evenings, weekends and at locations outside of the University
How To Apply
Prospective Employee
If you have not created a registered account, you will be asked to create a username and password for use of the system. It is recommended that you provide an active/valid e-mail account as that will be the main source of communication regarding your status within the process. In this account, you are able to track your applicant status in “My Applications“.
In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume/curriculum vitae into one attachment. Attached documents should be in Microsoft Word or PDF format. All applicants are required to complete the online application including work history and educational details (if applicable), even when attaching a resume.
*This posting will close at 12 am of the close date.
Current Employee
As a current employee, you must log into Employee Self Service (ESS) to apply for this and any other internal career opportunity of interest. In this account, you are able to track your applicant status in “My Applications“.
In order to be considered eligible for the position as an internal candidate, departmental staff must meet minimum requirements of the position, be in good performance standing, and have been continuously employed at the University for at least six months.
Before you begin the process, we recommend that you are prepared to attach electronic copies of your resume/ curriculum vitae, cover letter or any other documents within the application process. It is recommended that you combine your cover letter and resume into one attachment. Attached documents should be in Microsoft Word or PDF format.
*This posting will close at 12 am of the close date.
Disclosures
Clery Notice
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the University Police department at Florida International University provides information on crimes statistics, crime prevention, law enforcement, crime reporting, and other related issues for the past three (3) calendar years. The FIU Annual Security report is available online at: https://police.fiu.edu/wp-content/uploads/sites/54/2016/04/Campus_Security_Report__Safety_Guide.pdf.
To obtain a paper copy of the report, please visit the FIU Police Department located at 885 SW 109th Avenue, Miami, FL, 33199 (PG5 Market Station).
Pay Transparency
Florida International University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
FIU is a member of the State University System of Florida and an Equal Opportunity, Equal Access Affirmative Action Employer all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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