Museum Financial Assistant: Princeton University Art Museum

The Princeton University Art Museum is seeking a Museum Financial Assistant to provide support to the Museum’s central business office which oversees over $16 Million in business activity.  Under the supervision of the Assistant Manager of Financial and Personnel Operations, this position’s primary responsibilities will include: purchasing, domestic and foreign, via Princeton PeopleSoft Financial system, Marketplace web sites, and credit card transactions; acting as Museum Cashier preparing deposits for Museum Store, donation box, checks, and gifts; processing accounts payable vouchers and business expense reports; preparing journals and financial reports; reconciling museum revenues and vendor payments; assisting with budget preparation and monitoring budgets for variances; auditing Museum transactions for compliance with policies and procedures; acting as a Museum Time Collection Payroll Representative; and special projects.

The successful candidate will work closely with Museum staff and interact with multiple administrative and academic offices within the University including Human Resources, Facilities, Grants Administration, and the Office of Finance and Treasury.

Essential Qualifications:

• Bachelor’s degree with 2-5 years work experience.

• Strong computer skill and proficient in Microsoft Windows, Word and Excel.

• Ability to work independently and efficiently to produce consistent, high-quality results.

• A high degree of organization, self-motivation, and great attention to detail is critical.

• Excellent oral, written, and interpersonal communication skills.

• Ability to multi-task and prioritize deadlines.

Preferred Qualifications:

• Experience using Princeton University on-line systems.

• Experience with cash handling.

• Experience in accounting or book-keeping.

• Interest in museums, art history, and visual culture.

The final candidate will be required to successfully pass a background check.   

About the Museum:
With collecting origins dating to the 1750s, the Princeton University Art Museum is one of the finest art museums in the country. Formally established in 1882, its collections feature over 97,000 works of art ranging from ancient to contemporary art and spanning the globe. Its collections of Chinese painting, the art of the ancient Americas, and photography are widely regarded as being among the world’s richest. A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

To learn more about the Princeton University Art Museum, please visit

Princeton University is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

To apply, please go to and post to requisition # 1601051.

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