Curatorial and Programming Coordinator: Wellin Museum of Art, Hamilton College

Position Summary

The Curatorial and Programming Coordinator works closely with the Director and other staff to coordinate projects related to the museum, including exhibitions, collections, and programs. The position participates in all phases of the planning and implementation of exhibitions, works directly with curators and/or guest curators to organize materials, schedules and provide a broad range of administrative support to the Director and museum staff.

Responsibilities (Essential Functions)

60 % Curatorial responsibilities

Coordinates all exhibition and collection efforts as directed. Duties include, but are not limited to, preparing checklists of objects for exhibitions, generating work plans, and organizing materials for exhibitions. Works with curators and guest curators throughout the planning and implementation of an exhibition, including administrative support for editorial efforts, exhibition labels, publication texts, public relations materials and other texts for brochures and the museum website. Organizing and overseeing installation images, and providing images to press and others in accordance with the usage allowance. Assists with the maintenance and documentation of the museum’s collection under the direction of the Collections and Exhibitions Specialist; assists in the classification, description, and interpretation of artifacts; conducts research for identifying and interpreting the objects as directed; supports the use of seminar rooms and use of museum collection. Helps coordinate object movement within the museum from storage and display. Assists with condition checking works, fields and responds to informational inquiries from the general public, scholars, and students.

20 % Programming responsibilities

Works with senior museum staff to develop events and programming. Coordinates programming schedules in tandem with exhibition and collection schedules. Compiles information for programming materials.  Arranges travel and accommodations for visiting artists in conjunction with the exhibitions and programs. Conduct museum tours, as needed. Work with student monitors and maintain a schedule in concert with programs and requests to access objects in the collection. Ability to travel, work evenings and/or weekends as necessary in the performance of assigned responsibilities.

20 % Administrative responsibilities

Maintains museum calendar for exhibitions, installations, and programs. Oversees photography and scanning of collections; maintains organized library of digital images. Oversees organization of the museum library and maintains records for staff access. Coordinates materials for board and committee meetings, including preparation of reports, recording minutes and dispersing to relevant parties. Assists with the completion and generation of grant applications. Performs administrative tasks as directed.

Education and Previous Experience Requirements

B.A. in a field in the humanities, M.A. in art history, museum or curatorial studies.

3 years in the museum setting with both research and writing responsibilities, 3 – 5 years preferred.

Knowledge, Skills, and Abilities

Job-related qualifications representing the knowledge, skills, and attributes an individual needs to possess in order to perform the job in a satisfactory manner.

Excellent written and oral communication skills

Strong organizational, planning and research skills

Detail-oriented, meticulous, and conscientious in following through on assigned tasks

Knowledge of collection cataloging methods and procedures

Proficiency with museum database. The Museum System (TMS) preferred.

Proficiency with computers in standardized word processing, spreadsheet programs, and basic knowledge of graphic and web design programs

Proficiency with technical equipment, such as A/V systems

Ability to work independently, exercise initiative and good judgment to successfully organize and complete assignments

Ability to establish and maintain effective working relationships with faculty, staff, visitors, and community members

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