INSTITUTIONAL GIVING OFFICER: Bay Ecotarium Bay Ecotarium works to protect, restore and inspire conservation of the San Francisco Bay and its watershed, from the Sierra to the sea. We combine San Francisco’s only waterfront Aquarium with one of the region’s most effective environmental advocacy groups to protect the entire San Francisco Bay watershed. We use sound science, smart partnerships, tough litigation, powerful policy work and intriguing nature experiences to galvanize and educate the broadest possible constituency.

Job Description

Reporting to the President and CEO the Institutional Giving Officer is responsible for raising financial support from institutional funders requiring proposals, both for unrestricted and restricted revenue. The candidate should have a proven track record in producing successful grant proposals, excellent writing and communication skills and the ability to work in an innovative work environment.

The Institutional Giving Officer will work closely with the entire Development team and to manage prospect research, develop letters of inquiries and proposals, and produce narrative and financial reports for restricted program grants. The Institutional Giving Officer will develop a deep understanding of program needs and potential funding partners in the world of aquatic conservation and education programs. In addition, the Institutional Giving Officer will maintain database and file records for potential funders and existing grants, historic and current.

Primary Duties and Responsibilities

  • Identify, cultivate, solicit, and secure funding from a growing portfolio of institutional funders including foundations, state and federal sources, corporations and individual donors.
  • Set and achieve specific fundraising goals for all 5 divisions of Bay Ecotarium including programs of The Bay Institute, the Eco Center, the Sea Lion Center, and Aquarium of the Bay.
  • Write proposals, reports, letters of inquiry, briefing materials for meetings and site visits, internal memos, and other documents.
  • Work with the Executive Team to conceptualize, develop, and implement strategies and craft pitches to fit funders’ goals and requirements. Work with colleagues throughout the organization to gather information and data for proposals and reports, and develop content for proposals and program budgets.
  • Develop and maintain strong relationships with funders through phone calls, face-to-face meetings, and networking events.
  • Identify new potential funders including foundations, state and federal sources, corporate and individual funders to grown the institutional giving pipeline.
  • Plan and lead funder meetings and special events, engaging other staff and board members as needed.
  • Manage and oversee grant revenue status; work closely with the finance team to assure accuracy.
  • Work with Development Team to create annual institutional funding plan and set fundraising goals for programs of
  • Develop cultivation opportunities through creation of special events and written updates to keep funders and prospects aware of Ecotarium and programmatic successes.
  • Support activities that encompass the entire Development Team, including event support.
  • Other duties as assigned.


The successful candidate will have the following minimum qualifications:

  • Proven grant writing abilities with 3+ years of experience in positions with progressively increasing responsibility
  • Familiarity working with foundations, state and federal funders, as well as corporate and individual donors
  • Ability to prioritize and manage multiple time-driven deadlines
  • Bachelor’s degree in a relevant field, advanced degree desirable
  • Track record of identifying, researching and cultivating institutional funders
  • Strong analytical and problem-solving skills, and the ability to communicate technical complexities with clarity and simplicity
  • Energetic go-getter who is a quick learner, resourceful, flexible, and can thrive in an innovative, dynamic, nonprofit environment
  • An effective team player who communicates seamlessly with others in different departments and at different levels within the organization, and is able to motivate interest others
  • Excellent organizational skills and attention to detail
  • Ability to work independently with minimal supervision, prioritize competing deadlines, and be resourceful in engaging necessary staff and resources to find expedient, effective solutions
  • Ability to respect confidential information, exercise discretion and maintain professionalism as a critical link to the organization’s donors
  • Strong planning, organization, time management, and multi-tasking skills
  • Specific knowledge of PC-based computers with expertise in Microsoft Office, including Word, Excel, PowerPoint, and Outlook
  • Expertise in donor database management systems a plus including e-tapestry and Salesforce
  • Willingness and ability to travel, some weekends and evenings required
  • The ideal candidate will have experience working in – or knowledge of – issues related to aquatic habitats and species, watershed environment, impact of a changing climate on the San Francisco Bay, Bay-Delta challenges and a general passion for environmental issues

Candidates may submit cover letter, resume and portfolio of awarded grants to

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