Colgate University: Assistant/Associate Director of Corporate, Foundation and Government Relations

The posting for the position can be found at
Position Information
Job Category Professional/Administrative
Position Title Assistant/Associate Director of Corporate, Foundation and Government Relations
Full Time/Part Time Full Time
Division Institutional Advancement Division
Department Corporate, Foundation & Government Relations
Department Statement The Office of Corporate, Foundation, and Government Relations handles Colgate’s institutional grants, faculty grants, and sponsored research.

The mission of the office is to secure financial support from foundations, corporations, and government sources for projects supportive of Colgate’s mission. More broadly conceived, our function is to facilitate relationships between a wide range of constituencies, both on and off campus, that will ultimately lead to support of teaching, learning, and research at Colgate.

One particularly important part of this mission is supporting faculty who need external funding to support their research or creative work. We are prepared to assist faculty in locating potential sources of funding and to discuss proposal ideas, assist with budgets, or read and comment on drafts of proposals-in-progress.

Accountabilities The Assistant/Associate Director works independently and in tandem with the Director and the Grants Assistant to identify, cultivate and solicit foundation and corporate prospects and government agencies. As such, the Assistant/Associate Director should have outstanding communication and interpersonal skills. The Assistant/Associate Director will, both independently and collaboratively, write and edit grant proposals, create budgets, reports, briefings, and other collateral materials for communication with corporate, foundation, and government prospects.

Accountable for meeting advancement objectives for government agencies, foundations, and corporations. Accountable for facilitating institutional proposals and sponsored research grant and contract applications by faculty. Demonstrated ability to advise faculty effectively on external funding opportunities in defined fields and on compliance with agency guidelines in order to increase their likelihood of funding success. Accountable for ensuring proposals’ compliance with university policies and agency guidelines and regulations.

Demonstrated knowledge of best practices in institutional grant and sponsored research administration. Accountable for coordinating internal approval of proposals, communicating with faculty about internal reviewers’ comments and corrections, and submitting proposals as required. Ability to effectively advise and collaborate with other university departments (e.g. Accounting, Risk Management, Dean/Provost) on university policy-making based on evolving state and federal regulations and compliance standards for grants and contracts.

Responsible for creation and submission of effective institutional grant proposals as assigned, and subsequent reporting and stewardship.

Technical Competencies
Name Data Synthesis and Use
Description Demonstrated expertise in relevant data sets sufficient to identify errors and inconsistencies in reports and data tables. Demonstrated expertise in data analysis sufficient to leverage effectiveness in pursuit of department goals. Demonstrated ability to identify key metrics, specify requirements in building these metrics and inform key decisions based upon the results of same.
Technical Competencies
Name Opportunity Closing
Description Demonstrated ability to generate fundraising and/or engagement opportunities, and to identify and execute the steps to close the opportunities for defined targets including government agencies, state funding opportunities, foundations, and corporations.
Technical Competencies
Name Proposal Advancement
Description Demonstrated ability to create and execute proposals, events, and programs that consistently achieve targeted goals and objectives of an assigned department. Demonstrated ability to identify and successfully pursue opportunities and/or engagement with assigned constituents (e.g. alumni, foundations, government agencies, elected officials).

Demonstrated ability to consistently craft proposals and influence constituents to contribute and/or engage toward key institutional priorities.

Technical Competencies
Name Relationship Building/Management
Description Demonstrated ability to build and execute a relationship building model for a specifically defined and assigned function within IA including Alumni Relations, Parents’ Fund, Special Events, Planned Giving, Corporate Foundation & Government Relations, Alumni Relations, Major Gifts, and Annual Giving.
Technical Competencies
Name Stewardship
Description Demonstrated knowledge of best stewardship practices for specifically defined and assigned functions within IA. Demonstrated knowledge of relevant gift, grant, and contract regulations and university rules sufficient to effectively guide and advise recipients in the proper usage of gifts and grants. Demonstrated ability to report to donors on use of gifts and grants. Demonstrated ability to advise and collaborate with other university departments on university policy making based on evolving external regulation and compliance standards.
Technical Competencies
Name Technology
Description Demonstrated ability to effectively access and navigate relevant technology systems used in advancement such as databases, CRMs, on-line proposal management systems, etc.
Technical Competencies
Name Grant Administration
Description Demonstrated knowledge of best practices in foundation, corporate and government relations. Demonstrated knowledge of funding opportunities of potential interest to faculty in defined fields. Ability to keep current with federal and state funding solicitations and policies, and to communicate same to faculty. Ability to ensure proposals’ compliance with university policies and agency guidelines. Ability to use online grant application and reporting systems and to advise faculty members on their use. Demonstrated knowledge of best practices in sponsored research administration.
Behavioral Competencies
Name Personal Accountability for Results
Description Takes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.
Behavioral Competencies
Name Effective Communication
Description Demonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.
Behavioral Competencies
Name Problem Solving and Decision Making
Description Analyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.
Behavioral Competencies
Name Change Management
Description Responds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.
Behavioral Competencies
Name Leadership and Teamwork
Description Applies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.
Behavioral Competencies
Name Creativity and Innovation
Description Generates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.
Behavioral Competencies
Name Diversity and Inclusion
Description Demonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.
Behavioral Competencies
Name Sustainability
Description Understands the impact of decision making and personal behavior in achieving the university’s commitment to a sustainable and carbon-neutral campus; supports and advances the university’s sustainability initiatives; influences others to use sustainable practices.
Professional Experience/ Qualifications • Excellent analytical, research, and communication skills
• Ability to compose strong, clearly written material, including general correspondence, reports, and proposals that articulate funding priorities
• Excellent computer skills, including advanced-level knowledge of the Microsoft Office Suite, as well as with the internet, and a demonstrated ability to learn and use new applications
• Ability to meet multiple simultaneous project deadlines under pressure
• Commitment to customer service
• Ability to maintain confidentiality
• Understanding of higher education institutions, including curriculum, faculty development, student financial aid, and infrastructure
• Ability to interact professionally and comfortably with a diverse group of senior administrators, faculty members, and staff members within the university and with external constituents
Preferred Qualifications • 3-5 years in related fundraising/grant-writing/grant-management work in an academic or not-for-profit organization, with emphasis on writing proposals and on developing and managing complex budgets. Other related experience in grantsmanship, fundraising, communications, and/or project management in an academic setting will be considered
• Experience working as a member of a team and interacting with clients
• Experience working in a non-profit or higher education strongly preferred
Education • BA/BS required, preferably in the arts, humanities or social sciences
• Graduate degree preferred
Physical Requirements
Other Information
Posting Detail Information
Requisition Number 2018S085P
Temporary No
Work Schedule
Job Open Date 06/22/2018
Job Close Date
Open Until Filled No
Special Instructions Summary
EEO Statement It is the policy of Colgate University not to discriminate against any employee or applicant for employment on the basis of their race, color, creed, religion, age, sex, pregnancy, national origin, marital status, disability, protected Veteran Status, sexual orientation and gender identity and expression, genetic information, victims of domestic violence and stalking, familial status, and all other categories covered by law. This policy shall apply to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training at all levels of employment. Colgate University will not discharge or discriminate against employees or applicants who inquire about, discuss, or disclose their own compensation or the compensation of another employee or applicant. Colgate University is an Equal Opportunity Employer. Minorities/Females/Persons with Disabilities/Protected Veterans are encouraged to apply.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Are you currently a Colgate employee?
    • Yes
    • No
  2. * Have you ever been a Colgate employee?
    • Yes
    • No
  3. * Are you at least 18 years of age?
    • Yes
    • No
  4. * Please let us know how you heard about this position.
    • Albany Times Union
    • Binghamton Press & Sun
    • BlackCoachesinSports
    • Cazenovia Republican
    • Chronicle of Higher Education
    • Chronicle of Philanthropy
    • Colgate Employee
    • Colgate Website
    • CoSIDA
    • Diverse Issues of Higher Education
    • HERC (Upstate New York HERC)
    • LinkedIn
    • Mid-York Weekly
    • NACWA
    • naviGATE
    • NCAA News
    • Norwich Evening Sun
    • Oneida Daily Dispatch
    • Sherburne News
    • Syracuse Post Standard
    • Utica Observer Dispatch
    • Waterville Times
    • Other
  5. If you selected “Colgate Employee” or “Other” for how you heard about this position, please provide the employee’s name or where you heard about/saw the position.(Open Ended Question)

Applicant Documents

Required Documents

  1. Resume
  2. Cover Letter

Optional Documents

Categories: Job Postings