Coordinator of Exhibition Services – Library/Special Collections, Princeton University


The Coordinator of Exhibition Services works closely with the Exhibitions Registrar & Gallery Operations Manager, curatorial, conservation, and other PUL staff to ensure that PUL exhibitions and exhibition loans are carried out to the highest possible standard. The Coordinator is responsible for preparing a wide range of PUL materials for in-house exhibition or for loan, for providing expert art handling, transport, and installation services in support of the exhibition and loan programs, and for monitoring and maintaining the Milberg Gallery in Firestone Library. The Coordinator reports to the Exhibitions Registrar & Gallery Operations Manager and is a member of the Preservation & Conservation Department’s Exhibition Services Unit.


Exhibitions Preparation, Packing, and Re-housing

  • Work closely with the Exhibitions Registrar & Gallery Operations Manager, PUL staff, and occasional guest curators to plan and prepare two to three Milberg Gallery exhibitions and six to 10 branch exhibitions annually
  • Prepare materials for exhibition including matting, framing, and creation of custom mounts to Conservation staff specifications
  • Work with contract mount makers to ensure that object mounts meet specifications
  • Mount and hang labels and other signage for items going on display
  • Prepare condition reports for PUL materials going on display at PUL or loan to other institutions
  • Pack PUL materials going on loan to other institutions, including retrofitting crates; unpack and re-pack loan materials from other institutions
  • Assist fine art shippers with pick up and delivery of PUL and loan objects being transported by art shippers, including coordinating pick up and delivery
  • Assist couriers during installations and de-installations to mount and install their loan objects
  • Create temporary or permanent housings for materials going on loan
  • Order and maintain supplies related to exhibition preparation, packing, and re-housing for loan
  • Participate in other re-housing, collection care, and collection move projects as assigned

Art Handling and Installation

  • Receive art handling and exhibition installation assignments from supervisor and provide timely service to meet these needs
  • Provide art handling for PUL exhibitions and loans including transportation of PUL and loan materials around campus and within the NYC/PHL area; handle and transport a range of materials including books, works on paper, paintings, textiles, sculptures, and other objects
  • In collaboration with the Exhibitions Registrar & Gallery Operations Manager and Preservation & Conservation Department colleagues, install and de-install exhibits in PUL gallery spaces around campus including Firestone Library’s Milberg Gallery and other PUL exhibition spaces, as well as exhibits in the University Archives, Marquand Art Library, Cotsen Children’s Library, the Engineering, Architecture, Music, and East Asian Libraries; ensure that collection materials are appropriately supported and secured while on display
  • Collaborate with the Lead Curator, the Exhibitions Registrar & Gallery Operations Manager, and Exhibition Designer to implement case layouts and lighting schemes for each exhibition
  • In close collaboration with Curators, Conservators, and Princeton University Art Museum staff, install, move, dust, and/or protect works as required

Gallery Operations

  • Conduct walk-throughs of exhibit areas and general Library spaces to ensure exhibit fixtures and cases are clean, operational, and well-maintained
  • Provide general housekeeping for the works on display (such as dusting frames and vitrines) and maintain housekeeping records
  • Monitor for repairs, hazards, pests, or opportunities for improvement
  • Collect environmental data and light readings. Note and escalate any concerns or changes to objects on display

Other Departmental Duties

  • Participate in departmental initiatives and activities 
  • Assist with department response to collection emergencies
  • Other duties as assigned


Essential Qualifications

  • Bachelor’s degree
  • Minimum of five years’ experience in a museum, gallery, or library setting as a fine art preparator or conservation technician, including extensive experience with hinging, matting and framing
  • Considerable gallery installations experience including demonstrated experience handling books, works on paper, paintings, sculpture, textiles, and decorative arts
  • Excellent interpersonal, communication, and problem-solving skills
  • The ability to work collaboratively, follow instructions, and meet deadlines
  • Detail oriented and self-motivated, with a keen sense of mission
  • Knowledge of fine-art packing and transportation techniques
  • Experience with gallery lighting
  • Willingness and ability to legally operate vans and trucks; valid driver’s license required

Preferred Qualifications 

  • MA or MFA
  • Experience working in an academic library setting
  • Experience constructing book cradles and other mounts from a variety of materials
  • Knowledge of the history of the book including paper-making and book structures; knowledge of artists’ methods, materials, and techniques, as well as a general knowledge of art history
  • Understanding of conservation principles including terminology, philosophy, and ethics, as well as an understanding of the causes of deterioration, the impact of environment on collection longevity, and approaches to mitigating deterioration of cultural heritage materials
  • Knowledge of relevant ADA and OSHA standards

The following tasks and skills would be necessary for any person to fulfill while working in this position:  

  • stand or walk up to 2 hours at one time for 8 hours per day;
  • sit for less than 2 hours at one time;
  • operates motor vehicles occasionally (less than 33% of the workday)
  • lift or carry up to 45 pounds occasionally (less than 33% of the workday);
  • frequently use hands for simple grasping or pushing or pulling (34 – 66% of the workday);
  • occasionally squat, kneel, climb, reach overhead, knee stand;
  • lift 5 lbs. overhead frequently 34-66% of the work day)
  • push or pull with forces up to 45 pounds (less than 33% of the work day);
  • frequently bend (34 – 66% of the work day);
  • possess ability to work at heights, climb ladders, full range of body motions and physical agility, and ability to maintain balance

Applications received by January 24 will receive first consideration.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

Standard Weekly Hours: 40.00

Eligible for Overtime: Yes

Benefits Eligible: Yes

Probationary Period: 180 days

Essential Services Personnel (see policy for detail): No

Physical Capacity Exam Required: Yes

Valid Driver’s License Required: No

Please apply online through the Princeton University Careers website.

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