Job Classification: Administrative Associate 2
Job Code: 4102
Stanford University is one of the world’s premier academic and research institutions, devoting tremendous intellectual and physical resources toward the betterment of humanity. As a major Silicon Valley employer, Stanford seeks people committed to excellence and to improving our world. In turn, the university is committed to supporting its employees as they develop their careers and enrich their lives. We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.
About Anderson Collection
Stanford University is the home to the core of the Anderson Collection, one of the world’s most outstanding private assemblies of modern and contemporary American art. The museum was established by a generous gift of 121 works from the private collection of Harry W. and Mary Margaret Anderson and Mary Patricia Anderson Pence. The collection has grown to include additional paintings, sculptures, and works on paperfrom artists working in American. Highlights include groundbreaking works by Helen Frankenthaler, Jackson Pollock, Mark Rothko, Agnes Martin, Mary Weatherford, and Willem De Kooning. The Anderson Collection at Stanford University is a place of creative engagement, community programming, and active learning that explores the connections between art and life. The museum preserves and presents modern and contemporary American art, offering exhibitions and direct experiences with art and artists for the academic community and wider public.Increasingly, its programs focus on arts role in culture change and social justice.
Note: Not all unique aspects of the job are covered by this job description
The Education and Public ProgramsCoordinator manages planning, logistics, and coordination of museum educational events and programs. Responsibilities include coordinatingand facilitatingin-person and online academic and public programs, developing interpretive educational materials for use in the museum and online, providing hands-on support for programs and events, and administrative support. The Coordinator will also manage the programs calendar, listings,and logistics. This position is under the direction of the Anderson Collection Director of Programming and Engagement, and will work closely with all of the staff at the Anderson Collection.Collaboration with colleagues at the Cantor Arts Center and within VPA is strongly encouraged.
Work with the Director of Programming and Engagement tocoordinate programming based on the museum’s collection,current exhibitions, and contemporary issues in the art world and society; conduct research for upcoming programs; grow academic engagement between the museum and university–all with a commitment to diversity, equity, and accessibility.
Work closely with the Director of Programming to develop, coordinate, and support logistics for these programs. Perform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors, including students, faculty, and artists.
Coordinate technical aspects of online and in person programs and events.
Communicate with faculty for class visits; expand/develop programs that support sustained engagement with students
Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents and materials such as presentations, brochures, and displays for use in the museum and on virtual/digital platforms. Coordinate and manage any external rentals of the museum space for non-museum events.
Maintain office supplies and equipment as needed, including managing the museum’s A/V equipment and needs.Other duties may also be assigned.
Knowledge, Skills and Abilities:
•High school diploma and three years of administrative experience, or combination of education and relevant experience.
•A degree from an institution of higher education and/or experience with museums, galleries, or arts programs preferred.
•Proficient computer skills and demonstrated experience with office software and email applications.
•Demonstrated success in following through and completing routine tasks.
•Strong organizational skills and attention to detail.
•Strong verbal and written communication skills.
•Strong collaborator with others.
•Commitment to diverse, accessible, and inclusive museum practices and programming.
•Experience working with diverse communities.
•Excellent customer service and interpersonal skills.
•Ability to prioritize and multi-task.
•Work may includesome weekend days and evenings.
•Perform desk-based computer tasks.
•Occasional reach/work above shoulders, grasp lightly/fine manipulation, grasp forcefully, use a telephone, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
•Rarely twist/bend/stoop/squat, kneel/crawl.
•Occasional set-up of chairs, tables, and A/V equipment.
* -Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of the job.
•Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
•Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
•Diversity, Equity and Inclusion: Demonstrates commitment to promoting and supporting an environment of diversity and inclusion.
•Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.
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