Executive Assistant/Business Manager – Jule Collins Smith Museum, Auburn University

Requisition Number   S1535P

Home Org Name        JCSM Operations Budget

Division Name            Jule Collins Smith Museum

Position Title              Executive Assistant/Business Manager

Job Class Code           DB18

Appointment Status    Full-time

Limited Term              No

Job Summary

This position is a key member of the museum’s senior leadership team. They support the Executive Director in numerous ways, including financial analysis and budgeting preparation/tracking, in project management, as the museum’s human resources liaison, with donor and/or Advisory Board communications, meetings and other related initiatives, and a host of other high level matters.

Essential Functions

Manages the financial affairs of a division by monitoring expenditures and reimbursements and

advising management on financial matters.

Manages the business operations and programs for the division.

Coordinates human resources activities such as staffing coordination for the division.

Provides guidance to administrators and staff regarding university and

department policies and procedures.

Develops office procedures and implements administrative process changes.

Supervises the administration functions of the department and composes or prepares reports and presentations.

Minimum Education and Experience

Education Level          High School Diploma or equivalent

Field of Study             High School Diploma or equivalent

Years of Experience   8

Area of Experience     Experience in administrative and financial support services

Alternate Minimum Education and Experience (If available)

Years of Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Minimum Skills, License, and Certifications

Minimum Skills and Abilities: Knowledge of rules and regulations related to human resource administration, budgeting policies and practices, and contract and grants administration.

Minimum License and Certifications: None Required

Desired Qualifications

Extensive financial analysis and project management experience; experience working with donors and board members; proactive, generous, positive; demonstrated successful experience with Microsoft Office Suite, including excel and powerpoint; experience with Prezi and high-level meetings a plus.

Posting Detail Information

Salary Grade   34

Salary Range   $55,100 – $75,100

Job Category   Administrative

City position is located in: Auburn

State position is located: Alabama

Posting Date   03/31/2022

EEO Statement

Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.


EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Quick Link for Internal Postings

https://www.auemployment.com/postings/28517 (https://www.auemployment.com/postings/28517)

Documents Needed to Apply

Required Documents

  • Resume
  • Cover Letter

Optional Documents

  • Letter of Recommendation
  • Curriculum Vitae
  • Portfolio
  • Other
  • Other Documentation
  • Writing Sample

Supplemental Questions

Required fields are indicated with an asterisk (*).

* Do you have a high school diploma or equivalent? Yes


* How many years of experience do you possess in administrative and financial support services? (Open Ended Question)

Categories: Job Postings