University Job Title: Museum Assistant 3
Bargaining Unit:L34 – Local 34 (Yale Union Group)
Compensation Grade: Labor Grade E
Total # of hours to be worked: 37.5
Work Days/Hours (Other than Standard)
Tuesday-Wednesday, Friday-Saturday: 8:30am-5pm
Non-academic year hours:
Hours would not go into effect until the YCBA reopens to the public.
1080 Chapel Street
New Haven, CT 06510
The Museum Assistant 3 is an essential member of the Study Room at the Yale Center for British Art. Reporting to the Head of Study Room, this postholder coordinates the operations of two study spaces within the museum: the Study Room and the Collections Seminar Room. This includes coordinating and distributing assigned tasks for the department’s museum assistants for all research appointments and sessions. In addition, this postholder provides for and undertakes the cataloguing, organization, security, housing, and proper handling of the YCBA’s archival, drawing, manuscript, photograph, print, and rare book collections; assists and oversees staff, scholars, faculty, students, and the general public in using objects from the collections as well as with reference requests and research; provides Study Room and Collections Seminar Room coverage; and works with the Head of Study Room to coordinate coverage, and retrieval and re-shelving of collections material for Study Room and Collections Seminar Room users. The postholder assists with class visits and a wide range of other events held in the Study Room and Collections Seminar Room, including, but not limited to workshops, conference breakout sessions, tours, and temporary displays of collection material. The postholder will plan and provide logistical support for events and programs undertaken by the department. The postholder may on occasion be asked to adjust schedule to cover essential services being offered outside the normal workweek. This individual may represent the Study Room on YCBA committees and working groups as needed. By supporting collections research and Study Room programs, the postholder will further the Study Room’s mission to share the YCBA’s collections with diverse audiences and to activate its study spaces.
1. Develops and modifies operational systems, educational programs and related teaching aids. Initiates and completes accessioning process for new objects; locates new objects within the collection. 2. Serves as a principal source of information to the public, visiting scholars and students. 3. Explains and describes the collection and available reference material through workshops, lectures and in response to inquiries. 4. Prepares and monitors budgets, grants and financial material related to particular collection and exhibits. Maintains the order of and ensures the special care, security and proper user handling of collection or educational programs. Organizes and tracks movement of collection objects leaving the department for conservation and loans. 5. Identifies and implements conservation programs for collections. Reconstructs, repairs, and restores art/specimens using preservation and conservation techniques. Catalogues and makes specialized identifications of new acquisitions. 6. Identifies condition problems and alerts curators and conservators; organize treatments with conservation department; prepares condition treatment reports for new acquisitions and works loaned to other institutions 7. Researches objects in the collection, researches and writes labels, edits copy and assists with exhibition organization. Selects art/specimens for display. 8. Coordinates and assigns teaching schedules. Composes correspondence related to the collections and exhibits. 9. Oversees and instructs other support staff. 10. May collect specimens for use in exhibits. May assist with installing and dissembling exhibits. 11. Performs clerical functions incidental to museum activities.
Required Education and Experience
Three years of related work experience in the same job family and a Bachelor’s degree in a related field; or an equivalent combination of education and experience.
Required Skill/Ability 1:
Proven ability to work independently and be self-directed with the willingness and capability to take initiative and anticipate actions needed. Demonstrate excellent interpersonal skills and ability to deal pleasantly and effectively with the public.
Required Skill/Ability 2:
Demonstrated proof of strong computer skills including Word, Excel and database management.
Required Skill/Ability 3:
Demonstrated proven examples of strong organizational skills, attention to accuracy and ability to multitask.
Required Skill/Ability 4:
Demonstrated proven ability to do basic historical, art historical, or bibliographic research.
Required Skill/Ability 5:
Demonstrated proven ability to ensure proper handling and special care of art objects. Proven confirmation of physical stamina necessary to handle large print boxes and bulky portfolios.
Demonstrated physical ability and willingness to handle large print boxes and bulky portfolios up to 40 pounds.
Preferred Education, Experience and Skills:
BA in Art History or a related field and two years experience in an art museum or special collections library with administrative and/or managerial duties and responsibility for handling works of art. Five years experience in an art museum or special collections library, with administrative and managerial duties and responsibility for handling works of art. Cataloguing experience desirable.
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit “Learn about background checks” under the Applicant Support Resources section of Careers on the It’s Your Yale website.
COVID-19 Vaccine Requirement
The University maintains policies pertaining to COVID-19. All faculty, staff, students, and trainees are required to comply with these policies, which may be found here:
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
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