Public Programs Coordinator – RISD Museum, Providence

Job Summary

The RISD Museum is actively seeking a part-time Public Programs Coordinator to join its Education team. This is a unique opportunity for an equity-minded individual to bring their administrative and task management talents to the department.

The Public Programs Coordinator will provide logistical support to staff, artists and educators in facilitation of RISD Museum educational programs for a variety of audiences, including teens, college students, and adults. They coordinate and complete a variety of administrative duties related to the efficient day-to-day operations of educational programs, as well as scheduling On-Call Educators and serving as their primary point of contact for program-related logistics and communication.

The RISD Museum was founded on the belief that art, artists, and the institutions that support them play pivotal roles in promoting broad civic engagement and creating more open societies. Established in 1877 as part of a vibrant creative community, the RISD Museum stewards works of art representing diverse cultures from ancient times to the present and interprets our collection with a focus on the maker and deeply engages with art and artists.

Essential Functions

– Under the direction of the Assistant Director, provide pre-program and day-of logistical support of educational programs for teens, such as RISD Art Circle, Art and Design Lab, and other intergenerational programs, such as Open Studio and Ways of Looking.  Support may include setting up the physical space, setting and replenishing supplies, greeting guests, serving as the ZOOM host for virtual meetings, tracking attendance, taking notes, photos and videos, and requesting, collecting and organizing participant feedback. Respond to emerging needs throughout the program as needed. Occasionally serve as the group facilitator in the event of absences.

– Using range of software systems, including Altru, Museum Plus, TypeForm, Workday and other Museum systems, ensure timely and accurate data entry related to educational programs, including but not limited to booking rooms, staffing and catering requests, ordering supplies, publishing calendar/web listings for events, executing event promotion, tracking registration details and enrollment numbers, tracking spending, and submitting receipts for reimbursement.

– Serve as the main point of contact for program participants, artists and On-Call Educators regarding program preparation, execution, and evaluation.  With an understanding of museum policies and partnerships, coordinate communication across departments as needed to accommodate unique requests for setup and supplies.

– As directed, distribute resources and materials related to exhibition content, programs, and pedagogical practices for Education staff, On-Call Educators, Student Workers, and artists. Occasionally attend tours and/or events and take notes to be distributed, as requested by the Assistant Director.

– Publish content to the website, social media, and other print and online marketing materials to promote programs, as requested.  Occasionally draft and/or propose material to be published, as requested.

Required Knowledge/Skills/Experience

– Minimum of two years working with a variety of audiences (teens, young people, etc.) Confidence in public speaking and experience with formal or informal group facilitation.

– At least one year of experience providing administrative and programmatic support.  

– Strong verbal and written communication skills. 

– Strong teamwork orientation and collaboration skills. 

– Ability to build rapport with children, teens and young adults. 

– Must demonstrate strong attention to detail. 

– Must recognize diversity and inclusion as central to excellence.  

– Proficiency with computer software, such as Microsoft Office Suite. 

– An aptitude for learning other design software and programs strongly required.

– Associate’s degree or equivalent combination education and experience

Valued but not required skills and experience:

– Bachelor’s degree with a preference for credentials in art and design or art and design education

– Proficiency in creating and designing marketing and other promotional materials strongly preferred.



Work Schedule

Part-time (29 hours per week; Saturdays and Sundays; evenings and nights as scheduled); 12 months

Employment Status (Temp, Term, On-call, etc)

Regular, Non-Exempt



Documents Needed to Apply


Cover letter

Incomplete applications will not be considered. Please upload all required documents.

The successful candidate will be required to meet our pre-employment background screening requirements.

RISD recognizes diversity and inclusivity as fundamental to its learning community and integral to an art and design education. We welcome candidates whose experience has prepared them to contribute to our commitment to diversity and excellence. RISD is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity or expression, genetics, or any other protected characteristic as established by law.

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