Registrar: Lowe Art Museum, University of Miami


  • Performing essential museum registration and collections management tasks, the Lowe’s Registrar is responsible for over 19,000 objects, which (collectively) represent more than 5,000 years of human creativity and every inhabited continent. Reports to the Lowe’s Assistant Director for Collections & Exhibition Services.
  • Responsibilities
  • Develops and implements policies and procedures in keeping with best professional practices for the registration, documentation, packing, handling, storage, care, display, and security of objects on loan to and/or in the Lowe’s collections.
  • Assists Director/Chief Curator and Assistant Director for Collections & Exhibition Services with provenance research as well as collections refinement and deaccessioning projects.
  • Manages all aspects of art loans to and from the Lowe including—but not limited to—issuing loan agreements; making international, national, and local packing, crating, insurance, shipping, and courier arrangements; completing incoming and outgoing condition reports; and entering loan and exhibition information into the Museum’s collections management database.
  • Develops and implements a regular schedule for location audits and condition reports for all objects in the Lowe’s collections.
  • Arranges and oversees all art conservation projects as needed.
  • Oversees matting and framing needs for objects in the collection as well as loans as required.
  • Conducts ongoing TMS database development and management, including recording locations, cataloging artworks, updating record information, unifying lexicon, accessioning, deaccessioning, and inventorying.
  • Serves as a liaison between UM’s Office of Risk Management and the Lowe for collections-related insurance matters.
  • Monitors (in coordination with Facilities Manager) environmental (including temperature, humidity, and light levels) and security conditions in the Museum.
  • Maintains collection photo files and schedules/oversees new art photography.
  • Under the direction and oversight of the Director/Chief Curator and/or the Assistant Director for Collections & Exhibition Services, processes paperwork for all new museum acquisitions, including gifts and purchases.
  • Oversees Lowe Art Research Center Object study request forms and related art “pulls.”
  • Oversees collection requests related to the Museum’s and Libraries’ CREATE Program, in collaboration with the Mellon Fellow for Academic Engagement.
  • Assists with maintaining Lowe’s AAM accreditation, including re-accreditation (due in late 2018)
  • Coordinates quarterly Collection Committee meetings in consultation with the Director/Chief Curator and/or the Assistant Director for Collections & Exhibition Services.
  • Supervises art handling activities under the direction of the Assistant Director for Collections & Exhibition Services.
  • Assists with all incoming and outgoing loan documentation and requirements for all exhibitions.
  • Manages off-site collection storage facility and makes arrangement for empty crate storage when needed.
  • Schedules packing and shipping of new donations and in-house shipments to and from off-site storage facility.
  • Provides input on purchase of supplies for packing, storage, or conservation/preventative care related matters and requests quotes.
  • Ensures compliance with laws and regulations pertaining to collections and collecting activities.
  • Works with the Assistant Director for Collections and Exhibition, Facilities Manager, Senior Security Officer, and UM Office of Risk Management to maintain, evaluate, and update disaster preparedness plan.
  • In consultation with Chief Curator and/or Assistant Director for Collections & Exhibition Services, helps develop long-range collections preservation policies and procedures.

The University of Miami is considered among the top tier institutions of higher education in the U.S. for its academic excellence, superior medical care, and cutting-edge research. At the U, we are committed to attracting a talented workforce to support our common purpose of transforming lives through teaching, research, and service. Through our values of Diversity, Integrity, Responsibility, Excellence, Compassion, Creativity and Teamwork (DIRECCT) we strive to create an environment where everyone contributes in making UM a great place to work. We are one of the largest private employers in Miami-Dade County; home to more than 13,400 faculty and staff from all over the world.

DO NOT contact the Lowe directly. Please apply online at Position #: P00005418

  • Minimum of a B.A. Art history, or museum studies, arts administration, collection management preferred.
  • Minimum one (1-3) years of relevant experience.
  • Thorough knowledge of best practices in conservation, insurance, object handling and museum legal and ethical issues.
  • Extensive knowledge of and experience with collections database software (TMS preferred).
  • Strong written and oral communication skills.
  • Strong interpersonal skills and flexibility.
  • Exceptional attention to detail and strong organizational skills.
  • Ability to manage multiple deadlines simultaneously and to work well with others.

Categories: Job Postings