Registrar/Collections Manager: Museum of Art, Oklahoma State University

The Oklahoma State University Museum of Art is a place for learning, interdisciplinary discourse, and engagement for all ages. All programs build on a diverse collection of more than 4,000 objects and represent a range of mediums, genres, time periods, and locations. It presents more than 5 exhibitions annually, drawn from the collection and curated from outside sources, expanding the museum’s holdings and addressing topics and ideas that are relevant today. As a significant part of a land grant institution with a statewide constituency base, the OSU Museum of Art has programs that deliver original art and learning opportunities for all.

The OSU Museum of Art Registrar/Collections Manager’s purpose is to provide aspects of registration and collection management duties including activities involving the permanent collections, access to collections for scholarly research and in support of University classes, and day-to-day operations. Assist Associate Director of Collections/Chief Registrar with loans and exhibitions. The Registrar/Collections Manager works with museum staff, ensuring safe and proper handling, transportation, exhibition, storage, and documentation of permanent collections and loans. The Registrar/Collections Manager also trains and supervises student interns.

Work will be performed in an office environment, museum spaces, and in communities served. The noise level in the work environment is usually low to moderate. Position requires some independent overnight travel for research, professional meetings, couriering art works to venues nationally and other travel as necessary to fulfill responsibilities of the position. Some work activities may require weekend and evening working hours.

-The job will require lifting and moving objects on a frequent basis. The employee must regularly lift and/or move twenty-five (25) pounds.
-Position required reaching hands and arms; climb or balance and stoop, kneel, crouch or crawl.
-Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and depth perception.

Bachelor’s degree in Art History, Museum Studies, or related field
Three years related museum or gallery experience in registration and/or collection management with demonstrated proficiency in database management. Candidates must have knowledge of standard museum policies and procedures, AAM standards, and museum cataloging systems. Experience with standards of proper care and storage of museum objects is necessary. Requires strong organizational and problem-solving skills and an attention to detail. Good communication skills in speech and written work are necessary. Ability to drive large vehicles such as cargo van. Drivers license required.

Skills include:
-Safe handling of sensitive art objects, good eye-hand coordination and dexterity in the care and handling of valuable and irreplaceable artifacts.
-Matting and framing.
-Artwork installation and creative exhibition arrangement.
-Organizational skills to successfully store information and physical objects.
-Ability to meet deadlines and handle multiple tasks simultaneously.
-Ability to interact with all employees and volunteers at all levels of responsibility.
-Excellent written and oral communication skills; strong interpersonal skills. Must be able to communicate clearly with student workers, co-workers, donors, and the public.
-Public relation skills to promote exhibitions and donations through news media.
-Ability to maintain the highest ethics as they relate to all aspects of registrarial endeavor, and to understand and maintain the highest levels of confidentiality.

Knowledge of:
-General understanding of conservation practices and art history.
-Collection management and museum insurance practices. -Exhibition loan and traveling exhibit practices.
-Damage prevention methods to protect against: light, humidity, mold, heat, etc…
-Artwork preparation for exhibit hanging and display.
-Safe storage and shipping methods. Proficiency or Familiarity with:
-PC computer Platforms
-Microsoft Word, PhotoShop, FileMaker Pro, PastPerfect
-Internet and library research

Master’s degree in Museum Studies, Art History, Arts Administration, or related field.
5 years of related museum or gallery experience.
Skills in handling, moving, lifting and packing museum collections are preferred. Photography skills are preferred.
For full job posting and application portal visit:
Reference number: AS9782.

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