Writing and Communications Assistant: Princeton University Art Museum


The Princeton University Art Museum, one of the nation’s preeminent cultural institutions in an academic setting, seeks a dynamic individual to join its team as a part-time 50% duty time Writing and Communications Assistant. The successful candidate will have the opportunity to work within the context of an art museum that is intimate in scale yet expansive in scope, supporting one of the most dynamic exhibition programs on any college campus and a program of educational activities and events that continues to grow in energy and impact each year.

With a collecting history that extends back to 1755, the Princeton University Art Museum is one of the leading university art museums in the country, with collections that have grown to include more than 100,000 works ranging from ancient to contemporary art and spanning the globe. Its collections of Chinese painting, the art of the ancient Americas, and photography are widely regarded as being among the world’s finest.

A private institution serving the public good, the Museum is committed to serving the University, local and regional communities, and beyond through a dynamic program of temporary exhibitions, new scholarship, and innovative programming. By collaborating with experts across many disciplines, fostering sustained study of original works of art, and uniting scholarship with broad accessibility, the Museum contributes to the development of critical thinking and visual literacy at Princeton University and enhances the civic fabric of our nation.

The Museum also serves as a gateway to the University for more than 200,000 visitors from around the world each year. Intimate in scale yet expansive in scope, it offers a respite from the rush of daily life, a revitalizing experience of extraordinary works of art and an opportunity to delve deeply into the study of art and culture. The Museum is located at the heart of the Princeton campus, a short walk from the shops and restaurants of Nassau Street, and is free and open to the public.

To learn more, visit http://artmuseum.princeton.edu

Position Summary

As a member of the Director’s personal team, the Writing and Communications Assistant plays an integral role in promoting a standard of professional excellence in the Museum’s fast-paced executive offices.

Reporting to the Manager of Special Projects and Strategic Initiatives, the Writing and Communications Assistant provides high-level support to the Director’s Office. Primary responsibilities will including drafting and preparing correspondence on behalf of the Director intended for a wide variety of Museum constituencies including University colleagues, alumni, donors, volunteers, artists, peer institutions, community organizations, and Museum program participants, with a keen understanding of the Museum’s and the Director’s preferred voice and style.  Assigned writing will include drafting correspondence related to the Director’s travel and meeting schedule, gifts made to the Museum, incoming and outgoing loans for Museum exhibitions and installations, the Museum Travel Program, and inquiries from Museum constituents, among others. Where appropriate, the Writing and Communications Assistant may assist in other writing projects as assigned.

The Writing and Communications Assistant will assist with recording the Director’s donor relation activities in the Museum’s donor database, maintaining accurate, updated mailing lists including Director’s contacts, campus partners and leadership, and peer institutions.  In partnership with the Museum’s Institutional Advancement team, this position will regularly conduct research on, and update database records for, the Museum’s top donors and prospects.

Working with the Director’s Office team, the Writing and Communications Assistant will help manage the Director’s calendar and travel schedule.  Responsibilities will include reconciling expenses for the Director’s meeting and travel activity and preparing expense reports.

The Writing and Communications Assistant will stand in for the Manager of Special Projects and Strategic Initiatives as needed, and will thus be required to support a wide range of the Director’s activities.

Other special projects will be assigned as needed.


Position requires a Bachelor’s Degree, excellent writing skills, attention to detail, analytical skills, and a high level of computer proficiency (including experience with electronic calendars and the Microsoft Office Suite). Must have the ability to work independently, collaboratively, efficiently, and with discretion and diplomacy. Must be able to absorb and reflect the institution’s mission, values, and voice and communicate these to constituents of all kinds.

Five or more years of professional administrative experience, preferably in a cultural or other non-profit setting, is required. Experience writing on behalf of others is strongly preferred. Must be self-motivated, articulate, poised, highly organized, and possess excellent interpersonal communication skills.

Additional Qualifications

Must be mission driven, with the ability to manage specific responsibilities while providing support for multiple projects and priorities, understanding not only the details, but also the overarching institutional vision and mission. Experience with the Altru donor database, and Princeton programs including Prime and Concur is preferred.

To apply go to Writing and Communications Assistant and post to requisition 2018-8544.

Princeton University is an Equal Opportunity/Affirmative Action Employer and all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability status, protected veteran status, or any other characteristic protected by law. EEO IS THE LAW

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