Communications and Administrative Coordinator – Carpenter Center for the Visual Arts, Harvard University

Faculty of Arts and Sciences


Job Summary 

The Communications and Administrative Coordinator performs a wide range of communications, organizational, and development activities that enrich audience, community, and stakeholder investment in and engagement with the Carpenter Center for the Visual Arts. This position creatively generates and coordinates the institution’s external writing and digital communications and is a liaison with members of the press. They coordinate fundraising efforts and earned income, and engage with patrons, vendors, and foundations. They coordinate special events and contribute to the center’s smooth administrative functioning.  

– Coordinates and oversees the Carpenter Center’s communications including writing and sending press releases, e-announcements, and social media posts; updates the Carpenter Center’s website; writes other institutional literature; and is liaison to members of the press, fulfilling media requests.    

– Oversees special events including opening receptions and dinners, occasional alumni and patron engagement events, press previews, and other special events.  

– Coordinates fundraising efforts lead by the director, including writing and organizing grant applications, support with individual donor cultivation and tracking, and creating reports for funders. With director, coordinates long-range fundraising planning. 

– Works closely with the Director and Exhibitions Manager to create schedules and budgets, reconciles financial reports, communicates variances while working with the financial management team of Art, Film, and Visual Studies (AFVS). 

– Supports the Director by scheduling meetings, gathering reports and information for presentations, and facilitating good communication amongst colleagues.  

– Works closely and collaboratively with Curatorial and Public Programs Assistant to coordinate schedule of events and other projects, and with Gallery and Bookshop Attendant on online store, social media posts, and website updates.   

Job-Specific Responsibilities 

Work closely with the Director and Exhibitions Manager to create budgets, reconcile financial reports, communicate variances while working with the financial management team of Art, Film, and Visual Studies (AFVS). 

– Supports the Director by scheduling meetings, gathering reports and data for presentations, arranges travel, hotel and reconciles reimbursements. 

– Coordinates the CCVA bookshop, schedules and supervises temporary staff.  Assists with all events. 

– Oversees special events for donors, alumni and members of the press which includes catering, dinners and other social events in conjunction with exhibition openings. 

– Coordinates and oversees the Carpenter Center’s marketing and outreach ot the press including but not limited to press releases, e-announcements and other communications and outreach strategies. 

– Fields and directs inquiries within and outside of the university. 

Basic Qualifications 

3+ years work experience in an office environment.  

Additional Qualifications and Skills 

Experience in museums, art centers, galleries or university art schools are strongly preferred.  Strong, thoughtful, and creative written and verbal communication skills are essential. Interest in contemporary art and education is a plus. Looking for collegial, ethical, flexible and interested individuals  in new systems and approaches to organization. Interest and experience with digital communications and social media is important. Financial literacy and attention to detail, with some development experience preferred. BA degree preferred.

About the Carpenter Center for the Visual Arts
Free and open to the public, Carpenter Center for the Visual Arts is the center for contemporary art and artists at Harvard University. Housed within Le Corbusier’s only building in North America, the Carpenter Center was built in 1963 to accommodate the university’s art and film studios alongside a dynamic exhibition program. Through exhibitions, public events, new commissions, publications, and residencies, the Carpenter Center is dedicated to artist-centered programing and building a vibrant community around contemporary art. This community is defined by an ethos of experimentation, diverse perspectives, and making connections across disciplines and fields. The Center’s projects are enriched by the educational mission of a department of art, film, and visual studies, and the cultural resources of a large research university.

Working Conditions 

*Harvard will require COVID vaccination for all Harvard community members who will have any on-campus presence. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement and exceptions may be found at the University’s “COVID-19 Vaccine Information” webpage:

Additional Information 

Monday through Friday, 9-5. Flexibility is required for evening events. 

All formal offers will be made by FAS HR. 

Job Function: General Administration 

Location: USA – MA – Cambridge 

Job Code: 403134 Coordinator I 

Department: Carpenter Center for Visual Arts  

Time Status: Full-time 

Salary Grade: 054 

Union:  55 – Hvd Union Cler & Tech Workers 

Pre-Employment Screening: Identity 

Schedule: M-F, 9-5 though flexibility is required for evening events. 

EEO Statement 

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law. 

Categories: Job Postings